Summary
Overview
Work history
Education
Skills
Languages
Affiliations
Passport Details
Personal Details
Timeline
Generic
Ajith Ramachandra Acharya

Ajith Ramachandra Acharya

Moodabidri,Karnataka

Summary

Dedicated Document Controller with over 10+ years of experience. Demonstrated history of meeting company goals and promoting best practices. Thrives under pressure and adapts to challenges with ingenuity and resilience.

Overview

10
10
years of professional experience
3
3
years of post-secondary education

Work history

Sr. Document Controller / Secretary

SayedHamidBehbehani & Sons Co.
Shuaiba, Kuwait
07.2022 - Current
  • Prepare and distribute the Master Document Register and keep it updated.
  • Responsible for incoming/outgoing correspondence, receiving, routing, filing and arranging for the input in Project Correspondence Database.
  • Responsible for preparing letters to Client and various subcontractors.
    Preparing various daily reports for Project Management Meetings.
  • Manage the workflow of documentation within the organization.
  • Manage the subcontractor Correspondence registers.
  • Creating reports for construction managers; keeping documentation safe and backed up; and performing data entry tasks when project documents were needed.
  • Coordination with Vendors and Sub-Contractors involved in the projects.
  • Retrieving documents upon request.
  • Prepare reports on projects as needed.
  • Updating Documents in Acconex software.
  • Responsible for preparing the status of CV submission and Approval to clients and arranging for the interview of the concerned personnel as per the requirement of the clients.
  • Overall assistance to the Project Director, Project Manager, and QA/QC
    Manager.
  • Provides high-level administrative support to an assigned executive or director level
    employee.
  • Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
  • May conduct research (within skills and expertise) to assist with projects or inquiries.
  • Coordinates and schedules travel, meetings, and appointments.
  • Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
  • Responds to and resolves administrative inquiries and questions.
  • Answers and transfers phone calls, screening when necessary.
  • Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies, and coordinating equipment maintenance, and handling packages and correspondence.
  • Performs other related duties as assigned.
  • Responsible for preparing the status of CV submission and Approval to clients and arranging for the interview of the concerned personnel as per the requirement of the client.
  • Drafting internal Memo, recording and coordinating with head office and update the status accordingly to the Project Manager.

Document Controller,

Al Ghanim International
Ahmadi, Kuwait
06.2017 - 07.2022
  • Controlled project documentation, ensuring accurate logging and distribution to team members.
  • Drafted outgoing letters and memos independently upon managerial requests.
  • Ensured compliance with ISO standards and regulatory requirements in documentation lifecycle.
  • Maintained project documents securely, enabling traceability; discarded obsolete documents appropriately.
  • Updated registries weekly, circulating records to management.
  • Managed Cloud-based Electronic Document Management System for transmittals with clients.
  • Supervised submission of Final Project Dossier, verifying completeness and compliance.
  • Implemented document sharing platform, commended for effectiveness during internal audit.
  • Organized departmental meetings regularly to discuss common challenges and devise solutions together.
  • Ensured timely project completion by maintaining organised and updated documents.

Technical assistant

SK KaashtaShilpa
Mangalore, Inida
06.2015 - 06.2017
  • Record of Drawings, Contracts, Payment Certificates, Documents of Wooden Works.
  • Estimations and Quotations.
  • Record of Calculation Sheets, Manpower schedule, Handling Petty cash.
  • Payroll Management.
  • Monthly salary and overtime calculations,
  • Communicating with staff about issue affecting their performance.
  • Producing HR statistical report (headcount, absenteeism, leavers, etc.)
  • Dealing with general HR issues such as annual leave, bereavement,

Education

Bachelor of Business Administration - Human Resourse

Alva's College
India
06.2012 - 06.2015

Skills

  • Microsoft Office proficiency
  • Relationship management
  • Digital archiving expertise
  • Technical documentation skills
  • Document security knowledge
  • Project coordination
  • Information technology literacy
  • Expedited decision-making
  • Asset register management
  • Document coding
  • Electronic filing systems
  • Workflow coordination
  • SharePoint knowledge
  • Database management
  • Contract administration
  • Progress reporting

Languages

English
Fluent
Arabic
Elementary
Hindi
Advanced
Kannada
Advanced
Tamil
Elementary
Malayalam
Elementary
Tulu (Mother Tongue)
Fluent

Affiliations

  • Cricket
  • Gym
  • Reading Motivational Books

Passport Details

Validity: 05-02-2035
Passport Number: C2217168

Personal Details

Date of Birth : 07.06.1995
Nationality : Indian
Marital status: Married
Sex : Male
Via type : 18 transferable visa
Civil Id No: 295060702304
Mobile Number India:- +918971171141 (Including WhatsApp)
Mobile Number Kuwait:- +96550376280 (Including WhatsApp)

Timeline

Sr. Document Controller / Secretary

SayedHamidBehbehani & Sons Co.
07.2022 - Current

Document Controller,

Al Ghanim International
06.2017 - 07.2022

Technical assistant

SK KaashtaShilpa
06.2015 - 06.2017

Bachelor of Business Administration - Human Resourse

Alva's College
06.2012 - 06.2015

Similar Profiles

Create profile
Ajith Ramachandra Acharya