Overview
Work History
Education
Skills
Work Availability
Timeline
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Ansar Moideen

Salmiya

Overview

21
21
years of professional experience

Work History

Administration Manager

Tayyiba Advanced Food Stuff Co.
12.2020 - Current
  • Supervised hiring processes and vendor relationships to maintain smooth operations for company.
  • Collaborated with leaders from other departments to achieve consistent processes and maximize efficiency of resources.
  • Reduced employee turnover through employee development and other retention measures.
  • Oversaw corporate events designed to connect and support employees at work and outside of work.
  • Collaborated with leaders from other departments to achieve consistent processes and maximize efficiency of resources
  • Learned and applied preferred systems for scheduling, purchasing and problem-solving
  • Supervised hiring processes and vendor relationships to maintain smooth operations for company
  • Reduced employee turnover through employee development and other retention measures
  • Oversaw corporate events designed to connect and support employees at work and outside of work

Senior Administrative Officer

Kuwait International Bank (KIB)
11.2008 - 11.2020
  • Coordinated training for new team members, overseeing onboarding details and designing framework for future acquisitions.
  • Expertly organized logistics for functions both within and outside of organization.
  • Delivered advice and policy guidance relating to provisional project management and business analysis resulting in [Result].
  • Acted as backup for other Administrative Assistants by providing task support and adapting to individual needs.
  • Supported long-standing professional relationships and established strategic ones, creating favorable conditions for enduring partnerships.
  • Partnered with [Job title] to implement and monitor policies and procedures and recommend changes.
  • Developed and implemented business administration systems, databases and recording systems to support operational delivery.
  • Drafted documents in company-directed formats and fonts, maintaining exceptional style consistency.
  • Prepared reporting and documentation in [Software] to support effective divisional, functional and strategic business activity.
  • Collaborated with key stakeholders to identify and deliver quality enhancements.
  • Reported building and facility repairs, defects and security issues to contractors and monitored progress toward resolutions.
  • Supported [Job title] on financial management and acted as first point of contact for budget holders.
  • Liaised with staff to manage information, develop systems and compile reports using data to identify trends and take action to enhance performance.
  • Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
  • Provided administrative support to clients internally and supported needs for materials organization.
  • Provided continuous quality review and spearheaded procedures and processes for program improvement.
  • Developed and maintained productive relationships with internal and external stakeholders to support increased business.
  • Wrote and prepared deliberate yet flexible agendas for company meetings.
  • Prepared flawless emails and technical memorandums upon direction of immediate supervisor.
  • Cooperated with health and safety policies and identified and controlled hazards for tasks, projects and activities.
  • Arranged business travel details for company executives on moment's notice.
  • Represented company at internal and external forums and committees for effective corporate communication and collaboration.
  • Managed staff development, underperformance issues and employee relations to adopt consistent, fair and objective decision-making.
  • Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
  • Kept files and records in content management systems such as MS SharePoint, eDRMS and Salesforce.

Investment Operations Coordinator

Gulf Investment House
07.2006 - 11.2008
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Established and updated work schedules to account for changing staff levels and expected workloads.
  • Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Completed bi-weekly payroll for [Number] employees.
  • Delegated tasks to administrative support staff to organize and improve office efficiency.
  • Monitored front areas so that questions could be promptly addressed.
  • Resolved issues through active listening and open-ended questioning, escalating major problems to [Job Title].
  • Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Performed billing, collection and reporting functions for office generating over $[Number] annually.
  • Improved office operations by automating client correspondence, record tracking and data communications.
  • Mentored office employees on proper administrative procedures and how to use programs such as [Software], keeping operations consistent and efficient for maximum performance.
  • Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using [Type] software.
  • Supervised [Number] administrative team members and provided constructive feedback, resulting in higher morale and increased employee retention.
  • Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
  • Organized spaces, materials and catering support for internal and client-focused meetings.
  • Arranged corporate and office conferences for company employees and guests.
  • Developed and implemented office management procedures to increasing training team productivity and accuracy.
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
  • Developed highly-efficient administrative team through ongoing coaching and professional development opportunities.
  • Recruited, hired, trained and supervised staff of [Number] and implemented mentoring program that offered positive employee engagement.
  • Achieved specific team objectives and collection activity.
  • Collaborated with [Type] and [Type] departments to achieve [Result].
  • Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
  • Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
  • Oversaw team of [Number] administrative staff providing exceptional support to team of [Number] [Industry] professionals.
  • Organized [Type] meetings for [Job title]s and coordinated availability of conference rooms for participants.
  • Trained team members on new hotel services and products to support promotional efforts.
  • Integrated logistic systems into company processes to improve operations and manage work orders and price changes.
  • Interceded between [Job title]s during arguments and diffused tense situations.
  • Coordinated [Number] meetings per [Timespan] by reserving conference rooms and sending electronic meeting invitations to participants.
  • Maintained [Number]% accuracy while updating databases with [Type] data and verifying [Type] changes.
  • Kept high average of performance evaluations over [Timeframe].
  • Developed internal requirements which complied with [Program] standards to minimize regulatory risks and liability across program.
  • Drove implementation of [Type] and [Type] software to automate office operations.
  • Conducted ongoing reviews of program financial systems to achieve [Result].
  • Directed [Area of expertise] across [Number] departments.

HR Administrator

Kellogg Brown and Root (KBR)
09.2003 - 06.2006
  • Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
  • Oversaw hiring, staffing, and labor law compliance.
  • Prepared new hire letters, employee contracts and corporate policies.
  • Updated HR database with new employee information, changes in benefits and other details.
  • Addressed employee conflicts with appropriate urgency, following all corporate procedures.
  • Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
  • Managed benefits enrollment by answering questions and aiding employees with login details.
  • Organized company-wide events designed to boost employee morale.
  • Oversaw exit interviews and off-boarding process for resigned and terminated employees.
  • Streamlined HR efficiencies, coordinated new hire orientations and provided onboarding and training for [Number] new employees.
  • Devised hiring and recruitment policies for [Number]-employee company.
  • Coordinated ongoing technical training and personal development classes for staff members.
  • Answered employee inquiries regarding health benefits and 401k options.
  • Collaborated with legal and compliance teams to review paperwork, obtain feedback and procure available information for new training processes.
  • Liaised between multiple business divisions to improve communications.
  • Structured compensation and benefits according to market conditions and budget demands.
  • Developed succession plans and promotion paths for staff.
  • Collaborated with entire human resource department to discuss new ways to recruit top talent.
  • Directed and controlled 401K, medical, dental and vision benefit packages.
  • Reduced workers' compensation claims by instituting corporate safety training program.

Government Relations Specialist

Tariq Alghanim Ltd.
08.2001 - 09.2003
  • Researched regulations and other information issued by regulatory agencies and organizations.
  • Supported project teams by providing review and analysis of applicable regulatory guidelines and project regulatory assessments.
  • Compiled and maintained pertinent documents required for project regulatory compliance.
  • Helped create and implement regulatory strategy around expressed development goals.
  • Promoted positive, cooperative communication with employees, contractors and vendors.
  • Pre-screened resumes prior to sending to corporate hiring managers for consideration.
  • Completed human resource operational requirements by scheduling and assigning employees.
  • Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
  • Improved office efficiency by effectively managing internal communications and correspondence.
  • Collected and analyzed information to monitor compliance outcomes and identify and address trends of non-compliant behavior.
  • Coordinated implementation of people-related services, policies and programs through departmental staff.

Education

M.Phil -

Kerala University
India
01.2032

Master of Arts -

Mahatma Gandhi University
India

B.Ed - Education

Kannur University
India

Skills

  • Affirmative Action Guidelines
  • Human Resources Management Systems
  • Networking and Partnership Development
  • Leave of Absence Transitions
  • Applicant Qualification
  • Harassment Investigation
  • Operations management
  • Business administration
  • Improvement initiatives

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Administration Manager

Tayyiba Advanced Food Stuff Co.
12.2020 - Current

Senior Administrative Officer

Kuwait International Bank (KIB)
11.2008 - 11.2020

Investment Operations Coordinator

Gulf Investment House
07.2006 - 11.2008

HR Administrator

Kellogg Brown and Root (KBR)
09.2003 - 06.2006

Government Relations Specialist

Tariq Alghanim Ltd.
08.2001 - 09.2003

M.Phil -

Kerala University

Master of Arts -

Mahatma Gandhi University

B.Ed - Education

Kannur University

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Ansar Moideen