Antony Shaji R
Mangaf,Kuwait
Summary
Dynamic HR & Administration professional with 12+ years of rich experience in the Oil & Gas sector and an MBA, specializing in HR and Marketing. Expertise in workforce management, employee engagement, policy development, and strategic marketing initiatives to drive organizational success. Skilled in streamlining administrative operations, ensuring compliance, and aligning strategies with business objectives. Adept at fostering positive workplace cultures and delivering impactful results through a blend of strategic vision and hands-on execution.
Overview
14
14
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work History
Officer HR & Administration
NBTC Group
Al Ahmadi, Kuwait
01.2017 - 11.2024
- Managed the end-to-end recruitment process for various Gulf countries (Kuwait, UAE, Saudi Arabia, etc.) and South Asian countries (India, Sri Lanka, Philippines, etc.), including assisting with sourcing, screening, and selecting candidates for roles across multiple industries
- Coordinated with overseas recruitment agencies to ensure the efficient recruitment of qualified candidates, aligning with company requirements and Gulf labor laws
- Ensured all visa and work permits were processed accurately and in compliance with Gulf country regulations, including managing documentation such as employment contracts, medical, and background checks
- Worked closely with candidates and recruitment agencies to ensure a smooth relocation process, providing support with pre-departure training, travel arrangements, and settling into Gulf-based roles
- Maintained records of all recruitment processes, ensuring compliance with regulatory requirements and facilitating audits when necessary
- Assisted in employee welfare initiatives, ensuring that workers received proper accommodations, transportation, and support services as required by Gulf labor standards
- Maintained high standards of personal conduct, contributing to a positive work environment
- Handled sensitive information and confidential documents with discretion, ensuring security at all times and maintaining professionalism
- Planned and directed general operations to meet organizational goals
- Expedited office efficiency by managing incoming and outgoing correspondence
- Coordinated travel arrangements efficiently, facilitating stress-free business trips
- Provided administrative support, including processing purchase orders, service contracts and financial reports
Recruitment Coordinator
NBTC Group
Al Ahmadi, Kuwait
09.2013 - 01.2017
- Coordinated recruitment efforts for overseas hiring, focusing on sourcing candidates for roles across Gulf countries including Kuwait and the broader GCC region
- Coordinated recruitment activities for technical and administrative roles, ensuring timely and efficient hiring
- Collaborated with overseas recruitment agencies to ensure a steady pipeline of qualified candidates, managing the entire recruitment process from initial screening to final placement
- Facilitated the POA (Power of Attorney) attestation procedure, ensuring compliance with both local and Gulf country legal requirements
- Coordinated with government bodies to verify documentation and assist in obtaining work permits
- Managed all documentation required for visa applications, including contracts, medical certificates, and other necessary paperwork, ensuring timely processing for all candidates
- Streamlined visa and work permit procedures by liaising with relevant authorities and ensuring candidates' compliance with Gulf employment laws
- Ensured the ethical recruitment process, adhering to legal and labor regulations in both the candidate's home country and the Gulf region
- Monitored and reported on recruitment progress, maintaining accurate records for compliance, audits, and reporting purposes
- Scheduled and managed many interviews monthly, streamlining communication between candidates and hiring managers
- Executed assigned duties responsibly thus meeting departmental expectations consistently
- Managed conflict resolution for maintaining peace in the facility
Recruitment Assistant
NBTC Group
Al Ahmadi, Kuwait
03.2013 - 09.2013
- Assisted in screening resumes and preparing shortlists for recruiters to review
- Maintained and updated the applicant database, enabling quick and efficient access to candidate profiles
- Coordinated logistics for in-person and virtual interviews, ensuring smooth execution
- Communicated with candidates to provide updates on application statuses and interview details
- Supported the recruitment team in organizing campus drives and job fairs, handling logistics and candidate engagement
- Prepared recruitment reports highlighting hiring trends and pipeline activity
- Initiated candidate interviews for efficient hiring process
- Built strong relationships with prospective employers to increase placement opportunities
- Informed candidates about interview results and made job offers to successful interviewees
- Streamlined communication channels for improved efficiency in the hiring process
- Utilized social media platforms effectively to advertise vacancies, attracting a wider pool of candidates
- Kept abreast of industry trends, ensuring relevancy in recruitment strategies
IT Recruiter
GMS Software Solution
Bangalore, India
02.2012 - 02.2013
- Sourced and placed IT professionals across various roles, including developers, engineers, and project managers, for diverse client organizations
- Built and maintained a talent pool of IT professionals through proactive networking and relationship management
- Conducted technical and behavioral screenings, aligning candidates with client-specific requirements
- Partnered with clients to understand project-based hiring needs and delivered tailored recruitment solutions
- Managed the end-to-end recruitment process, including offer negotiation and onboarding, ensuring seamless candidate experiences
- Analyzed recruitment metrics to identify bottlenecks and implement process improvements, enhancing client satisfaction
HR Assistant
Asian Trading Company
Abu Dhabi, UAE
06.2010 - 12.2011
- Maintained and updated employee records in compliance with UAE labor laws, ensuring accurate documentation for all
- Assisted with payroll processing, ensuring accurate recording of overtime, deductions, and leave balances for all employees
- Managed employee benefit, including health insurance and allowances, and ensured compliance with company policies and UAE regulations
- Supported leave and attendance tracking, processing employee leave requests and generating attendance reports
- Acted as a point of contact for employees, addressing inquiries about company policies, payroll, and benefits
- Coordinated and tracked employee training programs, ensuring timely completion of required courses and certifications
- Ensured compliance with labor regulations by maintaining up-to-date documentation for expatriate work permits, residency visas, and labor cards
Education
Master of Business Administration - Human Resources & Marketing
Sathayabama University
Chennai 07.2007 - 05.2009
Bachelor of science - Physics
Scott Christian College
Nagercoil, India 06.2004 - 05.2007
Skills
- Teamwork
- Leadership
- Problem-solving
- Time management
- Project Management
- Performance Management
- Excel proficiency
- HR and recruitment
- Hiring and training
- Digital marketing
- Incident reporting
- Performance evaluation
- Microsoft Office proficiency
Certification
- Certified in Human Resource Management, International Business Management Institute
- Certified Human Resources Executive, Ajax Management
Affiliations
- Social Service
- Traveling
- Listening Music
- Playing Basketball, Cricket & Badminton
- Swimming
- Volunteer
Languages
English
Tamil
Hindi
Malayalam
Arabic
Personal Information
- Nationality: Indian
- Visa status: Kuwait Valid
Vehicle
Having Own Vehicle
Accomplishments
- Varieas Convenor Award – NBTC Group, Kuwait (2014 to 2024)
Recognized for exceptional contributions and dedication in organizing and convening key initiatives within the organization. - Best Multi Sportsman Award from Scott Christian Collage (2007)
References
References available upon request.
Quote
Business opportunities are like buses, there’s always another one coming.
Richard Branson
Timeline
Officer HR & Administration
NBTC Group
01.2017 - 11.2024
Recruitment Coordinator
NBTC Group
09.2013 - 01.2017
Recruitment Assistant
NBTC Group
03.2013 - 09.2013
IT Recruiter
GMS Software Solution
02.2012 - 02.2013
HR Assistant
Asian Trading Company
06.2010 - 12.2011
Master of Business Administration - Human Resources & Marketing
Sathayabama University
07.2007 - 05.2009
Bachelor of science - Physics
Scott Christian College
06.2004 - 05.2007
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