Asmaa Othman
Executive Secretary
Kuwait City
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 10 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
11
11
years of professional experience
2
2
Languages
Work History
Executive Secretary
National Investment Company
12.2023 - Current
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations.
Executive Secretary
Kuwait Esport Club Co.
05.2021 - 11.2023
- Provide full secretarial and administrative support to the upper management.
- Schedule and notify all concerned of meetings, appointments and venues, attending meetings, taking minutes and keeping notes.
- Prepare a monthly board of directors meeting.
- Maintain a proper archive system for recording and tracking of all documents for the team.
- Create and maintain useful databases for the contracts.
- Undertake any admin projects/duties as required.
- Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
- Preparing contracts, MOU, other legal documents.
- Prepare reports, documents and presentations.
Secretary Operations
Sultan International Electronics Co.
08.2020 - 04.2021
- Provide full secretarial and administrative support to the Operations Department to ensure the smooth running of the department operations.
- Perform data-entry, recording, printing and filing duties.
- Maintain a proper archive system for recording and tracking of all documents for the team.
- Create and maintain useful databases for the contracts.
- Undertake any admin projects/duties as required (Tenders)
Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc. - Communicate with clients and shippers and resolve any complaints.
- Negotiate shipping fees with couriers.
- Prepare reports for senior management.
- Keep a record of shipment information.
Secretary of Real Estate Department
Kuwait Real Estate Co. (AQRAT)
11.2013 - 01.2020
- Responsible for all administrative activities including coordinating all internal and external communications.
- Meeting tenants finalize administration work, quotations and contracts (Sub contracts).
- Created and updated records and files to maintain document compliance.
- Responsible for maintaining electronic filing system and/or hard copy documentation for required records, files and reports. (Microsoft Dynamics).
- Prepare and manage departmental correspondence (fax, telephones, mail...) timely and efficiently.
- Prepare real estate date reports, documents and presentations.
- Schedule and notify all concerned of meetings, appointments and venues, attending meetings, taking minutes and keeping notes.
- Liaising with department officers and employees in other departments.
- Complies reports which may require input from all/other departments.
- Provide general support to visitor.
Secretary/ Procurement Assistant
JTC – Jamal Trading Company
06.2013 - 11.2013
- Write official books and Emails.
- Organize meeting, received calls and faxes.
- Filing and organize paper’s company deal with external and internal correspondence of the company.
- Tracking shipments and make right procedure until it came to warehouse.
- Make correspondence with dealers every day.
Education
Bachelor of Arts - English Language And Literature
Faculty Of Arts
Mansoura University 04.2001 -
Skills
Calendar Management
Travel Coordination
Master calender management
File Management
Document Preparation
Office Administration
Client liaison
Report Preparation
Database Maintenance
Minute Taking
Strong decision-making
Research abilities
Spreadsheet tracking
Exceptional organization
Advanced multitasking
Timeline
Executive Secretary
National Investment Company
12.2023 - Current
Executive Secretary
Kuwait Esport Club Co.
05.2021 - 11.2023
Secretary Operations
Sultan International Electronics Co.
08.2020 - 04.2021
Secretary of Real Estate Department
Kuwait Real Estate Co. (AQRAT)
11.2013 - 01.2020
Secretary/ Procurement Assistant
JTC – Jamal Trading Company
06.2013 - 11.2013
Bachelor of Arts - English Language And Literature
Faculty Of Arts
04.2001 -
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