ATHIRA RAJAN

Reporting directly to the Team leader Project Management – II West Kuwait

• Serve as the point of contact for all personnel employee matters and provide guidance to associates
• Actively listened to customers' requests, confirming full understanding before addressing concerns.
• Handling with MS Word and other software tools to create documents and other communications.
• Track reviews and handle performance management issues with managers and associates
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Maintains Timesheet for Project Management Team Staffs
• Ensure compliance and consistency of company policies, procedures and best practices
• Approves various transaction related to all projects in Oracle
• Type confidential documents on a word processing system
• Maintain the general filing log
• Maintain an adequate inventory of office supplies
• Learned new skills and applied to daily tasks to improve efficiency and productivity.
• Demonstrated respect, friendliness and willingness to help wherever needed.

Reporting directly to the Manager Operations Support Group WK

• Managed team of employees, overseeing hiring, training and professional growth of employees.
• Actively listened to employee' requests, confirming full understanding before addressing concerns.
• Handled calls per day to address customer inquiries and concerns.
• Manage all incoming and outgoing correspondences via ECM application.
• Schedule meeting for Manager.

Reporting directly to the Manager of Projects.

• To perform administrative functions and act as a liaison between the office and outside agencies ensuring the smooth functioning of administration activities
• Duties and Responsibilities
• To document/record information, maintain files, process all paper work, control logs as required by the project and to perform day to day administrative tasks
• To develop and maintain constructive and cooperative working relationships with other departments and agencies
• To ensure events, processes and all relevant documents comply with Company procedures, policies, regulations & standards
• To schedule and confirm appointments for department personnel and arrange and coordinate meetings/conferences as required
• To act as a Department focal point to meet and greet visitors to the department
• To order, dispense and maintain supplies required for regular administration works
• To assist Department Personnel in the interpretation of Company Policies and Procedures.

• To create and manage the process related to hardware and software sales quote preparation (Cost
• Details), order fulfillment, and vendor relations management while maximizing FPA’s profit margin in regards to product sales
• Duties and Responsibilities
• Creates hardware and software sales quotes (ie: Cost Details)
• Ensures the product recommended provides the correct technical solution
• Sources the “correct” vendor to order hardware and software from (ie: lowest price/highest service)
• Prepare and process vendor contracts, payments and staff reimbursements
• Enter bills & invoices for payment using QuickBooks
• Process Backup reports daily
• Manage the weekly check run
• Record all incoming checks
• Maintain updated vendor files
• Maintain procurement records such as contracts & invoices, items or services
• Purchased and equipment/merchandise inventories
• Maintain and order appropriate office/project supplies
• Assist in other administrative duties such as filing, copying and preparing
• Correspondence
• Involvement in social media implementation
• Tracks orders in shipment and provides status updates
• Manages and updates Cost Detail Tracking System
• Creates Deliverable Schedules (for confirmation of delivery of product to client)
• Researches technical solutions and provides feedback to Project Managers
• Coordinates support with vendors for technical staff when needed.

• Same as given above.

• Under the direction of Senior Safety Engineer, provides technical assistance in support of activities in an Office, a workshop, in the field, etc
• Carries out elementary assays, Prepares materials and equipment,
• Records data, Maintains equipment
• Duties and Responsibilities
• To Prepare Memorandum, memos followup, audit checklists
• To arrange section meeting, for that we should prepare Agenta, MOM(minutes of meeting), Site inspection report etc…
• Reviewing incoming mail for technical staff and determine course of action
• Preparing own correspondence and, as requested, correspondence for others
• Transcribing dictation to final copy and finalizing draft documents
• Coordinating and arranging travel plans and appointments
• Conducting analysis of information and reports to group or individual.