JOHNSON JAMES
Kollam, Kerala
Summary
I have worked at different levels with 18 years of experience in the construction and oil field. and 12 years of work experience in Document Control related to project management, detailed engineering, procurement, and construction of major projects in the Oil & Gas Sector. I was involved in overall control and supervision of design, engineering, vendor, and general documents i.e., receiving, categorization, registration routing, and storage of documents in a computerized environment using various Microsoft applications and EDMS.
Overview
18
18
years of professional experience
Work History
Document Controller
Alghanim International General Trading And Company
Burgan Oil Field, Kuwait
09.2019 - Current
- Record of Drawings, Method Statement, RFIs, NCRs, Contracts, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping Structural Documents, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.
- Overall assistance to the Project Director, Project Manager and QA/QC Manager.
- Coordination with Vendors and Sub-Contractors involved in the projects.
- Preparing and updating of various document control registers (Engineering Document control Register (EDR), Vendor Document control Register (VDR) and QA/QC Document control register.
- Responsible for proper upkeep of all documents pertaining to project correspondences between the clients and the vendors including all technical, non-technical, vendor, construction and final project dossiers.
- Receive technical drawings from various discipline engineers and accurately fill in the Technical Document Register reflecting details of the documents to be submitted to the client.
- Receive reviewed documents from the Client and make respective log entries and assign the approval codes for the commented drawings in Technical Document Register/VDRL and transfer them to the concerned vendor’s/Sub-contractors.
- Distributing Client approved Procedures & Engineering documents as per project distribution matrix and keeping records.
- Organize and schedule meetings and appointments.
- Scanning, Filling, Safe storing of the documents.
- Maintaining all projects files, Contract documents, Drawings, Specifications and Procedures systematically.
- Coordination with Construction Manager, Site Engineers and all site superiors for site activities.
- Prepare weekly progress report, weekly submittal logs.
- Responsible for receiving, recording distributing and tracking of project related Invoices, Payment application, CRP’s and work order from Clients and Vendor’s.
- Drafting internal Memo, recording and coordinating with head office and update the status accordingly to the Project Manager.
- Responsible for incoming / outgoing correspondence receiving, routing, filing and arranging for the input in Project Correspondence Database.
- Responsible for the preparation and timely updating of Project Document Distribution Matrix to include varying Project Management requirements and project team instructions.
- Preparation of document / deliverable register, Key Performance Indicators, generating and issuing of other status reports and formats.
- Strict adherence to the internal & Client provided documentation procedures.
- Responsible for document receiving (mainly Drawings, Procedures, Specifications, Data Sheets, Material Requisitions, Technical Bid Analysis etc.), checking / preliminary reviewing as per the document quality checklist requirements, registration, transmittal preparation, distribution / dispatch of hard copies and electronic transmission.
- Preparation and distribution of “Action Pending’ list / report to the concerned parties on weekly basis and related follow-up.
- Coordination with head offices, Operations and other fields for the project’s documentation related activities.
- Interface with the vendor and obtain the descriptions necessary to be provided in the Vendor Document Register. (e.g., date of submittal, vendor document number, number of vendor revisions. Also maintain file for the attached purchase orders from the vendor on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review.
- Revise all documents and the allotted transmittal numbers for each stage of the vendor drawings. Ensure the vendor documents are duly filled and sent to reflect the latest updates.
- Responsible for preparing letters to Client and various subcontractors. Preparing various daily reports for Project Management Meetings.
- Responsible for preparing the status of CV submission and Approval to clients and arranging for the interview of the concerned personnel as per the requirement of the clients.
- Acting as the focal point for any IT(Information Technology) related issues and coordinating with head offices IT department to fix the issue.
Document Controller
GITCO_General Trading Company
Burgan Oil Field, Kuwait
10.2018 - 08.2019
- Scanned, filed, and transmitted various documents and adhered to digital filing procedures.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Provided support for document controls and worked with contract documents.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Issuing and distributing controlled copies of information
- Ensuring all documents are as up to date as possible within electronic filing systems
Document Controller
Joannou & Paraskevaides (J&P)
Jeddah, Kingdom Of Saudi Arabia
04.2015 - 09.2017
- Create and maintain tracker for all IFC drawings and technical submittals
- Maintaining a tracking facility to enable drawings/documents to be updated easily
- Remove superseded drawings/technical data and replace with new revisions
- The drawings and technical data are issued to the site team for review and implementation
- Any revision to drawings/technical data is to be immediately intimated to the site team
- All superseded drawings/technical data is to be removed from site
- Maintain superseded drawing/data register, incoming & outgoing correspondence register
- Maintain RFI, ITP, Material Approval, and Method Statement Register
- Uploading & downloading of all projects related technical documents/drawings through PCM
- To Maintain log of all drawings and documents-controlled copy distribution
- Scanning in all relevant new documents
- Checking dispatch documents are accurate
- Responsible for maintaining hard copy information
- Issuing and distributing controlled copies of information
- Ensuring all documents are as up to date as possible within electronic filing systems
- Up to date records of RFI register, drawing and documents register, material approval register.
- Maintain and control documents (Drawings, Transmittals, in & out Correspondence, Material Approval, and RFI etc.) in DMS, QMS & PCM System. (Document Management System, Quality Management System & Primavera Contract Management)
Junior Document Controller
Saudi Arabian Kentz Co.Ltd
Jubail, Aramco Oil , Kingdom Of Saudi Arabia
03.2012 - 01.2015
- Carefully reviewed all documents and reports for completeness and accuracy.
- Enhanced document organization by implementing efficient categorization and filing systems.
- Utilized [Software] to scan and clean up project documents.
- Supported end-user access requirements by establishing compliant systems and effective access policies.
- Completed transmittal logs and stored in files for specified durations.
- Established, improved and reinforced document management systems to handle current and expected requirements.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
Asst. Electrical QC Inspector
Consolidated Contractors International Company, CCC
Doha, State Of Qatar
02.2006 - 08.2011
- Preparing Bechtel RFI as-per instruction by QC Inspector and arranging supporting documents.
- Accompanying QC Inspector during Client & Contractor inspection on site.
- Inspecting internal construction RFI ensuring that the electrical activities.
- Conducting surveillance and inspection and preparing reports.
- To Ensuring quality control site surveillance, attending the inspection and testing according to the approved ITP & QCP, verifying the inspection reports and validating the results and test as per approved quality procedures.
- Maintaining all quality records.
- Ensuring that all personnel to be fully aware with all quality requirements and application for all documents as relevant to their discipline.
- Preparation and submission of final and hand over documents to client.
- Review the calibration status of all testing and measuring devices.
- Ensuring quality measures on the construction site.
Education
Diploma - Electrical Engineering
Korattymatha Technological Institute & ITC
Kerala, India04.1997
Data Entry
Skills Indian Institute of Development Technology
Kerala, India03.2018
High School Diploma -
J M High School
Kerala , India03.1993
Skills
- Knowledge in Microsoft Applications MS-Excel, MS Word, MS-PowerPoint, Outlook, Internet & its applications and Adobe packages, SharePoint
- Ability of Decision Making, Problem Solving and analysis
- Able to react quickly and effectively when dealing with challenging situations
- Strong Planning, Time Management, Document Management and Interpersonal Skills
- Adobe Acrobat
- Database Management
Playing Badminton
Badminton is a fun, active sport which is an easy game to practice with few painless rules. It boosts up your muscles, adds strength to the muscles, improves blood flow rate and the benefits are endless.
Playing Cricket
Recognized for my sportsmanship and fair play, I bring a positive attitude to every game. Seeking opportunities to showcase my talent and contribute to a professional cricket team. Committed to achieving excellence and making a mark in the world of cricket.
Languages
Malayalam
Native language
English
Proficient
C2
Hindi
Proficient
C2
Tamil
Advanced
C1
Arabic
Intermediate
B1
Additional Information
Name : Johnson James
Father’s Name : D.D. James
Mother’s Name : Thankkamma James
Date of Birth : 15/11/1977
Sex : Male
Marital status : Married
Religion : Christian
Passport Number : U0198511
Date of Issue : 11/10/2020
Date of Expiry : 10/10/2030
Place of issue : Kuwait
Timeline
Document Controller
Alghanim International General Trading And Company
09.2019 - Current
Document Controller
GITCO_General Trading Company
10.2018 - 08.2019
Document Controller
Joannou & Paraskevaides (J&P)
04.2015 - 09.2017
Junior Document Controller
Saudi Arabian Kentz Co.Ltd
03.2012 - 01.2015
Asst. Electrical QC Inspector
Consolidated Contractors International Company, CCC
02.2006 - 08.2011
Diploma - Electrical Engineering
Korattymatha Technological Institute & ITC
Data Entry
Skills Indian Institute of Development Technology
High School Diploma -
J M High School