Karthik Kumar Bulusu
Ahmadi,Kuwait
Summary
Accomplished professional with extensive expertise in administration and fleet management, demonstrating a very good command of administrative support and logistics. Proficient in Microsoft Office Suite, including PowerPoint and Excel, with excellent skills in Outlook and SAP. Adept at utilizing GPS tracking systems and KNPC fuel systems to enhance operational efficiency. Experienced in leveraging I-Graphics, IFS, ABM, and ZOHO Creator for optimized workflow management. Committed to driving organizational success through innovative solutions and strategic planning.
Overview
22
22
years of professional experience
5
5
years of post-secondary education
Work history
Executive secretary
Kuwait Drilling Company
Al Ahmadi, Kuwait
07.2024 - Current
- Coordinated complex travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Managed confidential correspondence and documentation, maintaining high levels of discretion and accuracy.
- Facilitated communication between departments, promoting collaboration and efficient workflow across teams.
- Developed and maintained filing systems, enhancing retrieval processes and organizational efficiency.
- Manage and coordinate executive calendars, schedule appointments, and plan meetings and conferences.
- Answer and screen phone calls, handle correspondence (emails, letters), and serve as a point of contact between executives and internal/external stakeholders.
- Prepare reports, presentations, and other documents. Maintain confidential and organized records, both electronic and physical.
- Monitor and manage office supplies and perform other administrative tasks as needed.
- Scheduled and organized meetings, preparing agendas and taking minutes to support decision-making processes.
- Implemented new office procedures, streamlining administrative tasks and improving overall office productivity.
- Support project communication, logistics, and office administration including procurement coordination, leave tracking, and timekeeping.
- Managing drivers activity on regular basis to Finance and Admin works.
Site Admin Coordinator & Logistics Management
Al-Alehia Switchgear CO.K.S.C.C, Subhan
Subhan, Kuwait
04.2022 - 06.2024
- Follow-up with Ministry of Electricity and Water(MEW) for the approvals, delivery of Substation materials
- Follow-up with Vendor & Manufacturers on the shipments
- Tracking shipments and updating the details in ERP tool for easy follow-up
- Checking and verifying of the items received from manufacturers and vendors.
- Quality checks performed on the items received.
- Arranging Gate-Pass for the delivery of materials to the MEW
- Co-ordinating with MEW for the Inspection for the materials delivered.
- Maintaining of records for the usage of vehicles
- Petro-card allocation for the respected vehicles
- Maintaining the history of vehicle maintenance
- Coordinating with service department for vehicle maintenance
- Co-ordinating with Personal department for the issue of Visa for drivers, License Renewal, Gate-Pass renewals
- In charge for the Site and Store spare material delivery
- Logistics co-ordination for the department
- Preparation and consolidation of Monthly Time-Sheet and Overtime for the department employees
- Following up with HR department for the renewal of Visa for Drivers
- Follow-up with vehicle Traffic Passing
Administration – Officer, Logistics & Fleet Management
IMCO Engineering & Construction W.L.L, KUWAIT, Al-Ahmadi
Al-Ahmadi, Kuwait
08.2019 - 04.2022
- Fleet Management of Company vehicles on regular basis
- Key custodian for Standby vehicles
- Maintaining the user details and documentation
- Filing and maintaining of documents for all the vehicles and maintaining the reports on yearly basis
- Identification of requirements in requisition for purchase of vehicles comparing with the vendors
- Receiving the price quotations of vehicles (competitive quotes), Prepare of comparison with vendors
- Maintaining of records to justify the process and any changes been made.
- Negotiate with vendors in case of contract extension for the deduction of cost for rental vehicles
- Negotiating with vendors on the purchase of spare parts
- Raising of Purchase Orders for the requirement of Garage
- Maintaining of Materials and inventory
- Closely monitoring of usage of materials and placing necessary controls of the usage
- Maintaining of documentation on regular basis for internal and external audits
- Continuous monitoring of company vehicles with the GPS tracking system
- Informing to Project Managers on vehicle misuses
- Updating and maintaining the details of department employees on regular basis
- Following up with HR department for the renewal of Visa for employees
- Submitting the monthly reports for the management for Fuel Card report, Fleet List, GPS Tracking Report, Fuel Consumption report, ProjectWise Fuel Consumption report, Reconciliation of Fuel Report with KNPC billings.
- Coordinating with HR department for new hiring employees
- Ability to organize tasks, prioritize and manage time
- Preparation of Half-Yearly and Yearly reports as a Presentation
- Preparation and consolidation of Monthly Time-Sheet and Overtime for the department employees
- Coordinating with Vendors for the rental vehicles
Data Analyst
Binary Fountain Solutions Pvt Ltd, Trivandrum
Trivandrum, India
11.2018 - 02.2019
- Responsible for setting up demo customer profiles for Sales presentations.
- Responsible for Sentiment analysis of reviews and ratings from various social media sources with high level of accuracy.
- Upgrading social media reputation of our customers.
- Process on Doctors reviews and escalates if any issues.
- Preparing daily reports and tracking on the daily activities on regular basis.
- Ability to organize tasks, prioritize and manage time Issues to be resolved on timely basis before it become critical
Business Administrator
Kalpataru Management Services, Chennai
Chennai, India
01.2015 - 06.2015
- Providing office support including customer and employee support.
- Keeping well-organized files and records of business activity.
- Researching company data and archived reports.
- Keeping computer databases up to date.
Senior Team Leader in Client Management
Mobius Knowledge Services Pvt Ltd, Chennai
Chennai, India
04.2012 - 12.2012
- Allocating tasks to staff.
- Ensuring the performance of the staff is of a high standard.
- Reporting to management.
- Organizing holidays and training.
- Discussing and resolving problems.
- Carrying out performance reviews.
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Supervising administrative staff and dividing responsibilities to ensure performance.
Senior Customer Service Executive
HCL Technologies Ltd, Chennai
Chennai, India
12.2009 - 04.2012
- Oversee the development of the project brief and business case.
- Authorize expenditure levels, set stage tolerances and ensure funding for agreed expenditure is available.
- Manage phone calls and correspondence.
- Submit timely reports and prepare presentations/proposals as assigned.
Junior Analyst in Anti-Money Laundering
Scope International Pvt Ltd, Chennai
Chennai, India
08.2003 - 07.2008
- Detect suspicious activities or transaction.
- Processing and investigation of alerts on timely basis
- Preparing Enhanced Due Diligence (EDD)
- Maintaining and preparation of reconciliation
- Ensuring the TAT and SLA are met
- Training new joiners in effective way to understand the risks and Controls in the process. Assess the risk profiles of new and existing clients and third-party payers by conducting independent research and reviewing client due diligence materials
Education
Bachelor of Science - Mathematics
University of Madras
Chennai, India 06.2000 - 05.2003
MBA - Logistics & Supply Chain Management
University of Madras
Chennai, India 06.2021 - 04.2023
Skills
- Administration: Very Good
- Administrative support experience: Very Good
- Fleet Management: Very Good
- Fleet Management & Logistics: Very Good
- Microsoft PowerPoint: Excellent
- Outlook: Excellent
- Microsoft Excel: Very Good
- Microsoft Office: Very Good
- I-Graphics: Very Good
- IFS: Very Good
- ABM: Very Good
- GPS Tracking System: Excellent
- KNPC Fuel System: Excellent
- ZOHO Creator: Very Good
- SAP: Excellent
Languages
English: Excellent
Tamil: Very Good
Telugu: Good
Malayalam: Average
Hindi: Very Good
Timeline
Executive secretary
Kuwait Drilling Company
07.2024 - Current
Site Admin Coordinator & Logistics Management
Al-Alehia Switchgear CO.K.S.C.C, Subhan
04.2022 - 06.2024
MBA - Logistics & Supply Chain Management
University of Madras
06.2021 - 04.2023
Administration – Officer, Logistics & Fleet Management
IMCO Engineering & Construction W.L.L, KUWAIT, Al-Ahmadi
08.2019 - 04.2022
Data Analyst
Binary Fountain Solutions Pvt Ltd, Trivandrum
11.2018 - 02.2019
Business Administrator
Kalpataru Management Services, Chennai
01.2015 - 06.2015
Senior Team Leader in Client Management
Mobius Knowledge Services Pvt Ltd, Chennai
04.2012 - 12.2012
Senior Customer Service Executive
HCL Technologies Ltd, Chennai
12.2009 - 04.2012
Junior Analyst in Anti-Money Laundering
Scope International Pvt Ltd, Chennai
08.2003 - 07.2008
Bachelor of Science - Mathematics
University of Madras
06.2000 - 05.2003