Khaled Al-Berk

Working in Kuwait Oil Company under Mechanical Engineering and Contracting Company KOC contract from 19 Apr 2015 – 31 May 2017 and Combined Group Company from 01 June 2017 until now.

• Assigning work, providing direction to clerical staff and ensures that assigned tasks are completed.
• Ensuring effective and appropriate clerical staff coverage.
• Training clerical staff.
• Developed and maintained courteous and effective working relationships.
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Improved operations through consistent hard work and dedication.
• Carried out day-to-day duties accurately and efficiently.
• Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting.
• Worked flexible hours across night, weekend and holiday shifts.
• Collaborated with team members to achieve target results.
• Offered friendly and efficient service to customers, handled challenging situations with ease.

• Preparing the monthly payroll & complete accountancy procedures after calculating all the leaves, work-resumptions, rebates, allowances, bonus, sick-leaves, & all financial affairs related to the employee including allowance or rebate, & delivering all the records as per guidance by the Human Resources Manager
• Responsible for calculating the balance annual leave, sick leave, business trip, training programs, calculating the due amounts from balance & money in return for leaves, etc., for employees as per company policy
• Responsible in preparation for Indemnity settlement for resigned/terminated employees
• Responsible in arranging the employee medical insurance
• Maintains personnel records; maintains & updates tables of organizations & maintains position control rosters; participates in payroll activities; processes personnel related forms for completeness & accuracy & forwards to appropriate department/division
• Prepare and processes personnel actions for all status changes such as transfers, promotions, resignations, increases
• Prepare and distributes employee probation report, performance evaluations to appropriate department or divisional manager
• Assists in special projects as assigned by the Chief Admin Officer
• Assist for staff development, consults with employees regarding benefits and arrange the employee exit interviews
• Maintain good interpersonal skills to form effective working relationships to all staff within the organization
• Assist in the preparation for annual budget forecast
• Establishes and maintains files and records on an ongoing basis
• Participates in educational programs and in-service meeting and attends meetings as required
• Maintain complete confidentially of the company business
• Provided troubleshooting and HR assistance in use of Microsoft Dynamics.
• Fielded employee inquiries related to insurance, overtime payments, vacation, sick leave and employee assistance.
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• Coordinate HR Activities in the company such as training courses and blood donation campaign
• Established email for the HR department for circulars, Quote of the Week, and other HR correspondences
• Contributed in preparing Employee Guidebook and “HR & Admin Week” Activities
• HR Representative for implementation of the new HR Payroll system “Microsoft Dynamics” with the following tasks:
• Implementing Warba’s HR Policy in the Microsoft Dynamics system
• Testing time attendance issues
• Testing Payroll scenarios
• Testing Leaves scenarios
• Other HR related issues
• Payroll & Leaves processing for all employees
• Ensures the timely and accurate processing of monthly payroll using payroll ERP software
• Compiles payroll data, ensures accuracy and reconciliation of errors to maintain payroll records
• Accurately keeps records and monitor all variables affecting the net salary in terms of any eligible additions or deductions
• Aligns with Kuwait regulation for the staff
• Computes and prepares severance pay and end of service calculations
• Maintains accurate records of accrued vacations
• Constantly Liaises with IT & Accounts on payroll issues
• Maintain current knowledge of rules, regulations, and procedures governing payroll and ensure compliance with country rules and regulations.
• Oversaw exit interviews and off-boarding process for resigned and terminated employees.
• Updated HR database with new employee information, changes in benefits and other details.

Apr 2008 – Sep 2010: Procurement & Logistics: Procurement Specialist

• Processing online requisitions and purchase orders through Oracle I-Procurement.
• Provide necessary training and support to the users of the I-Procurement.
• Prepare purchase orders reports issued from Oracle.
• Contacting the vendors to provide necessary quotations and arrange for delivery.

Feb 2005 – Mar 2008: Human Resources (Payroll) Specialist

• Processing Payroll for the ZAIN Group as of June 2005 until Mar 2008 through Oracle.
• Processing Payroll for Celtel employees based in Bahrain & Atheer employees based in Kuwait (Zain companies outside Kuwait).
• Handling Payroll related correspondence with the Government related to Ministry of Labor and the Public Institution for Social Security.
• Processing the leaves and paying the leave salary for the Group employees.
• Handling administration work for Zain Group related to visa and residency issuing and medical check-up for Non-Kuwaitis and the registration in the Public Institution for Social Security for the Kuwaitis.
• Issuing needed company salary certificates and letters for the employees.
• Adding new employees to the company medical insurance policy.
• In-charge of maintaining the employees records on the Oracle.
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Worked with customers to understand needs and provide excellent service.
• Collaborated with team members to achieve target results.
• Offered friendly and efficient service to customers, handled challenging situations with ease.
• Resolved conflicts and negotiated mutually beneficial agreements between parties.
• Worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately.
• Demonstrated respect, friendliness and willingness to help wherever needed.
• Worked within applicable standards, policies and regulatory guidelines to promote safe working environment.
• Participated in team-building activities to enhance working relationships.

15 Dec 2003 – Jan 2005: Time Administrator:

• Handling Overtime issues and calculations: setting rules to be entered in the SAP in order to calculate the overtime amounts.
• Annual Leave Issues: Entering the leaves in SAP, updating the leave calendar in SAP, updating the leave self-service Intranet.
• Generate deferent Payroll related reports for the management.
• Updating Self Service Intranet for the company.
• Running deferent testing the Payroll SAP System.
• Running the Payroll for all the employees and arrange bank lists, and requisitions for payment for Finance.
• Medical Insurance issues and processing medical claims through the insurance company.
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Learned new skills and applied to daily tasks to improve efficiency and productivity.
• Worked within applicable standards, policies and regulatory guidelines to promote safe working environment.
• Used critical thinking to break down problems, evaluate solutions and make decisions related to solving problems in implementing SAPCHR Module.
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork and successful SAP operations.

Oct 2000 – Nov 2003: Department Secretary

• Maintaining the records of the corrective actions issued to the employees.
• Handled all communications with the company Union in addition to providing support to the EQUATE Negotiation Committee.
• Participated in the company awarding team to recognize key contributor employees and teams.
• Support the employees in issues related to the company’s policies and procedures.
• Provided support in EQUATE electronic Filing System as being the Administrator for the HR Department.
• Operator for the HR Helpdesk System.
• Provided support to colleagues in HR Department.
• Clearing issues related to the HR Policies misunderstanding.
• Updating the HR Policies & Procedures Page on EQUATE Intranet.

• Performed all secretarial work for the establishment
• Opening the Letters of Credits and following them with the Banks
• Responsible for correspondence with suppliers and the shipping companies
• Maintained electronic filing systems and categorized documents.
• Updated spreadsheets and databases to track, analyze and report on overseas shipments.
• Maintained daily report documents, memos and invoices.
• Provided onboarding and training for new support staff.
• Offered technical support and troubleshot issues to enhance office productivity.
• Provided clerical support to company employees by copying, faxing and filing documents.
• Handled daily scheduling tasks and provided administrative support for entire department.

• Worked as a salesman in the showroom and Governmental establishments
• Local Buyer for the Showroom
• Reached out to customers after completed sales to evaluate satisfaction and determine immediate service requirements.
• Evaluated inventory and delivery needs and optimized strategies to meet customer demands.
• Met frequently with technical, product management and service personnel to stay current on company offerings and business policies.