Interior Designs
Laila Alqeshawi
Office Manager, Executive Secretary
Kuwait
Summary
Highly organized Office Manager with 13 years of experience including Human recourse, Accounts & Administration work offering a supportive environment for team. Optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
Work History
Executive Secretary
Sabel International Group Co
Ardiya Industrial
06.2022 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Transcribed phone messages and relayed to appropriate personnel.
- Organized and updated schedules for executives.
- Interacted with vendors to purchase and set up equipment and services.
- Executed basic banking and bookkeeping tasks.
- Created and managed office systems to efficiently deal with documentation.
- Managed and reviewed filing and office systems.
- Handled incoming and outgoing mail, email and faxes.
- Filed paperwork and organized computer-based information.
- Create new HR forms for HR Departments.
- Issue bilingual circular for HR Dept as reequired.
- Translate letters.
Accountant
Babcock Borsig Steinmüller GMBH
Sharq
05.2017 - 08.2020
- Receiving invoices form suppliers & insure that all supporting documents & signatures are included as per our ISO stander.
- Enter invoices on a daily basis to keep our financial system updated.
- Issue payments on priority basis.
- Responsible for office petty cash & handling all the payments related to the suppliers.
- Undertake data entry, cost loading and journal vouchers into the company accounts system.
- Ensure all incoming & outgoing payments are processed in a timely fashion.
- Set work priorities and respond to changing priorities that impact on daily planned activities.
- Prepare reports for analyses as needed.
- Analyse and reconcile general ledger & subsidiary accounts.
HR Assistant
Babcock Borsig Steinmüller GMBH
Sharq
02.2013 - 05.2017
- Preparing & managing residencies for more than 1000 employee & issue more than 100 work visas in addion to issuing visit visas & local transfers.
- Prepare & maintain more than 5 shoun files monthly .
- Prepare monthly required budgets for residencies & visas.
- Preforming employees related transactions as: calculating annual leave balance, indemnity, duty resumption, sick leave, annual leave, employee account settlement, hiring & firing, Job offer letter & employment contract… etc.
- Preparing monthly payroll.
- Coordinating in recruitment process including selection, appointment process, preparing reports.
- Contact travel agencies for booking tickets for employees.
- Managing employees’ personal files & documents and keeping HR Information system up to date.
- Partnered with management team to coordinate on-boarding and off-boarding processes.
- Documented human resources records and maintained confidentiality of sensitive personal information.
- Updated Human Resources Information System (HRIS) database, maintained data accuracy and assisted with system changes.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
Administrative Assistant
Al-Sabriyah Elevators & Escalators Co. (KONE) (A Member of Al Wazzan Companies)
Free Trade Zone
01.2008 - 02.2013
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Perform non-routine office functions, prepare and type correspondence in both Arabic & English Languages.
- Ensure that office communications & mail distribution system operates smoothly to facilitate response/ actions.
- Respond on behalf of Manager to straightforward correspondence within established guidelines.
- Schedule and prepare Manager Meetings, appointments, Travel arrangement & etc. and Keep his timetable updated so that his time is used effectively.
- Maintain harmonious working relationship with other departments & companies within the Group.
- Initiate continuous Follow-up activities on pending matters.
- Perform other related duties as assigned.
HR Back Office
Hassan Abul Co.
Al-Rai
09.2007 - 01.2008
- Issue salaries certifications.
- Issue/ renew (Residency – Civil ID – Work Permit – Visit/Work Visa).
- Data entry to System.
- Create & manage database for employee & support with reports.
- Everything related to Mobile Lines.
- Car rental & everything related to this matter.
- Outgoing mail & incoming mail.
- Weekly report to the Supervisor & Manager.
- Coordinate with the messengers & put down schedule for the related tasks before the due date.
Education
High School Diploma -
Fajer Al-Sabah Private School
Kuwait 09.2003 - 07.2004
Higher Diploma - Accounting
College of Business Studies
Kuwait 09.2004 - 01.2007
Certificate - English
British Council
Kuwait 05.2007 - 07.2007
Diploma - Business Skills With Personal & Human Resources
Pitman Training Center
Kuwait 10.2008 - 07.2009
No Degree - Interior Design
Dawrat - Farah Al-Humaidhi
Online Cources 04.2001 -
No Degree - Art
Decoupage Art
Online 04.2001 -
No Degree - Art
Crochet Art
Kuwait 04.2001 -
No Degree - Art
Marie Kondo
Online 04.2001 -
Skills
Master calender management
Documentation and reporting
Travel coordination
Filing and data archiving
Strategic planning
Schedule Management
Advanced MS Office Suite
Bookkeeping
Mail handling
Dependable and Responsible
Interests
Tidying & Organizing Spaces
Drawings
Crochet
Decoupage
Timeline
Executive Secretary
Sabel International Group Co
06.2022 - Current
Accountant
Babcock Borsig Steinmüller GMBH
05.2017 - 08.2020
HR Assistant
Babcock Borsig Steinmüller GMBH
02.2013 - 05.2017
Diploma - Business Skills With Personal & Human Resources
Pitman Training Center
10.2008 - 07.2009
Administrative Assistant
Al-Sabriyah Elevators & Escalators Co. (KONE) (A Member of Al Wazzan Companies)
01.2008 - 02.2013
HR Back Office
Hassan Abul Co.
09.2007 - 01.2008
Certificate - English
British Council
05.2007 - 07.2007
Higher Diploma - Accounting
College of Business Studies
09.2004 - 01.2007
High School Diploma -
Fajer Al-Sabah Private School
09.2003 - 07.2004
No Degree - Interior Design
Dawrat - Farah Al-Humaidhi
04.2001 -
No Degree - Art
Decoupage Art
04.2001 -
No Degree - Art
Crochet Art
04.2001 -
No Degree - Art
Marie Kondo
04.2001 -