Lavina D'souza
Salmiya,Kuwait
Summary
Seeking for a challenging and responsible position where there is ample scope for individual as well as organizational growth & to work honestly in the chosen profession best of ability, knowledge and skills to meet the requirements of a successful long-term career.
Loyal employee with solid understanding of training and mentoring employees. Dedicated team player, proactive and hands-on in task completion.
Takes on challenging new role harnessing interpersonal skills, collaboration and problem-solving. Driven to deliver high-quality service and consistent results.
Overview
10
10
years of professional experience
2012
2012
years of post-secondary education
Work history
Purchase Assistant
Petra Food Manufacturing Company
, Kuwait
08.2019 - 11.2024
- Responsible for departmental preparing purchase order, record-keeping, filing, scanning, routing purchase orders, new vendor setups, payment terms, through approval processes.
- Monitor incoming requisitions, past purchases, reconciliation, inventories for purpose of competence and accuracy of purchasing process.
- Followed up on orders to ensure that materials are shipped and delivered on promised dates.
- Handled purchasing team for about 1 year as manager till new hiring and on absence of Manager.
- Maintained records and follow up files of purchases, shipments, and related matters.
- Responsible for contacting vendors to negotiate to price, placing material orders, and tracking these orders to ensure on-time delivery.
- Running daily material tracking reports, as well as weekly vendor reports to ensure on-time delivery.
- Responsible for data entry, entering purchasing orders, expediting rush orders, order acknowledgments, and discrepant invoice resolution.
- Working with accounts payable, receiving and vendors in handling pricing, terms or receiving discrepancies.
- Communicated with suppliers and vendors for delivery issues, damages, and other related discrepancies.
- Co-ordinating with different departments for smooth flow of operation.
- Co-ordinating and checking on purchasing related activities on LPO & IPO and make sure suppliers are paid on time.
- Documentation & filling.
- Ordering, Managing, Controlling, and monitoring all purchasing.
- Dealing with Supplier, Bargain and finding quality product with best price..
- Coordinated acquisition of supplies and materials from vendors, tracking and managing process from order to checking in shipment and confirmation of deliver.
- Participated actively in weekly team meetings, fostering cohesive work environment.
- Prepared detailed reports to aid strategic decision-making process of senior management team.
- Ensured compliance of purchases with company policies and procedures, promoting transparency and accountability across board.
- Contributed positively to team morale by facilitating open communication amongst colleagues.
- Achieved timely deliveries by closely monitoring supplier performance.
- Coordinated delivery schedules with warehouse staff, ensuring efficient inventory management.
- Handled routine administrative tasks, supporting seamless daily operation within purchasing department.
- Negotiated favorable terms with suppliers to secure cost savings.
- Enhanced department efficiency for improved productivity by organizing and maintaining purchase records.
- Managed vendor relationships to ensure reliable supply chain management.
- Expedited resolution of invoice discrepancies through effective communication with finance department.
- Assisted in budget preparation, leading to accurate financial planning.
- Analyses supplier contracts for better understanding of terms and conditions before finalizing agreements.
- Liaised with third party suppliers to facilitate shipment of materials, reducing lead times.
- Enabled accurate cost tracking by maintaining and updating purchase records in Database.
- Coordinated with inventory control to determine purchasing needs with high degree of accuracy.
- Mentored and motivated junior procurement staff to consistently meet and exceed department Key Performance indicator (KPIs).
- Accurately anticipated future customer demand through predictive analysis of historical data.
- Assessed and resolved logistic challenges to meet delivery deadlines.
- Identified stock quantity and quality, delivery times and other contract conditions to be met.
- Established delivery schedules to keep stores fully stocked.
- Maintained strong working relationships with suppliers and vendors to obtain favorable contract terms.
- Assisted with staff development by implementing effective, hands-on training for new employees, maximizing performance and engagement from day one.
- Negotiated contract terms and awarded supplier contracts to achieve optimum business profits.
Purchasing & Logistic Department
Ahlia Chemicals Company
Suban
01.2022 - 04.2022
- Asking suppliers for Quotation.
- Reporting directly to operation Manager and assisting in various purchasing responsibilities.
- Preparing Purchase Order.
- Purchasing materials from national as well as international level.
- Arranging for Logistic & and Gordon space for purchases.
- Requesting quotation from various suppliers and bargain for better price in market.
- Sending Order confirmation to vendor & Track status of requisitions, contracts, and orders.
- Prepare purchase orders and send copies to suppliers and to departments originating requests.
- Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
- Oversee & manage deadline related to ongoing shipments.
- Prepare, maintain, and review purchasing files, reports and price lists.
- Follow-Up for Updating, Monitoring Status & Delivery.
- Calculate costs of orders, and forward invoices to finance department.
- Finalizing and taking approval from manager.
Procurement Department
Industrial Electrical Project Co
04.2015 - 03.2018
- Reporting directly to operation Manager and assisting in various purchasing responsibilities.
- Purchasing materials from national as well as international level.
- Requesting quotation from various suppliers.
- Sending Order confirmation to vendor & Track status of requisitions, contracts, and orders.
- Prepare purchase orders and send copies to suppliers and to departments originating requests.
- Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
- Oversee & manage deadline related to ongoing shipments.
- Prepare, maintain, and review purchasing files, reports and price lists.
- Follow-Up for Updating, Monitoring Status & Delivery.
- Calculate costs of orders, and forward invoices to finance department.
Co-ordinator in Finance Department
Industrial Electrical Project Co
04.2015 - 03.2018
- Assist in all secretarial duties as required, especially dealing effectively with Finance department for all incoming and outgoing correspondence.
- Billing and generating reports for department.
- Assisting accounts departments with report and other day to day activities.
- Receive, direct or determine action on all telephone inquiries whenever are not independently handled like sending statements to clients & suppliers.
- Establish and maintain files of all contracts, leases and agreements of Finance department.
- Work on month end close and statements and supporting Schedules.
- Post system entry for day to day activities.
- Co-ordinating with finance department for payments.
- Preparing suppliers Cheque.
Secretary
Industrial Electrical Project Co
04.2015 - 03.2018
- Preparing, Maintaining and submitting daily, weekly and monthly productivity reports to reporting managers.
- Maintain records in confidential manner.
- Responsible for answering and routing calls.
- Day to day filling, scanning and updating reminder papers in systematic order.
- Responsible for coordinating incoming and outgoing mail.
- Performing administrative functions for operations team.
- Coordinating with teams in arranging meetings.
- Taking care of day to day office supplies.
- Timely forwarding and follow up of important documents to departments.
Education
Bachelor in Arts -
Mangalore University
P.U.C - undefined
Karnataka Pre-university Board
SSLC - undefined
Karnataka Secondary Education Board
Skills
- ERP
- MS - Office
- Effective Organizational Skills
- Interpersonal Skills
- Communication Skills
- Ability to work independently
- Ability to learn faster
- Good team player
- Win-Win Attitude
- Understanding
- Adjustable
- Self-motivated
- Time conscious
- Willing to learn
- Excellent customer service attitude
- Flexible decision making
- Vendor negotiation
- Database administration
- Purchase Control
- Purchasing procedures
- Excellent negotiation skills
- Purchasing record maintenance
- Stock management reports
- Time efficiency
- Health and Safety Compliance
Languages
English
Hindi
Kannada
Konkani
Tulu
Tamil
Arabic (Manageable)
Affiliations
- Watching TV, Listening to music, and Travelling.
Personal Information
- Visa status: Transferable 18
- Date of birth: 20 August 1991
- Nationality: Indian
- Work Permit: 18 Transferable
Hobbies and Interests
- Watching TV
- Listening to music
- Travelling
Projects
Worked in implementing and examine new system (RAD-IT)
Declaration
I hereby declare that all the above furnished information in this resume is true to the best of my knowledge and belief.
Timeline
Purchasing & Logistic Department
Ahlia Chemicals Company
01.2022 - 04.2022
Purchase Assistant
Petra Food Manufacturing Company
08.2019 - 11.2024
Procurement Department
Industrial Electrical Project Co
04.2015 - 03.2018
Co-ordinator in Finance Department
Industrial Electrical Project Co
04.2015 - 03.2018
Secretary
Industrial Electrical Project Co
04.2015 - 03.2018
P.U.C - undefined
Karnataka Pre-university Board
SSLC - undefined
Karnataka Secondary Education Board
Bachelor in Arts -
Mangalore University
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