Mahmoud Abu-Hadba
Summary
To leverage my expertise in Compensation and Benefits Management, meticulous attention to details, and leadership skills to optimize C&B processes, ensure compliance with regulations, and contribute to organizational success in a dynamic and challenging environment.
Professional Human Resources Leader with 11 years of experience that is rich in Compensation and Benefits, Payroll, Salary Scheme, International Grading System, Orientation and incentive program creation. Has extensive background in retention, mediation and records management team building which leads to enhancing group performance in order to maximize organization profits. Adaptable, detailed and result-oriented person depending on the project. Expert communicator and negotiator with strong conflict resolution skills.
Overview
11
11
years of professional experience
Work History
Assistant Manager
Al Sayer Holding Group
05.2024 - Current
- Assist in drawing the strategy and annual plan of payroll department
- Prepare yearly budget of the department
- Implement Payroll policy and procedures
- Created process map for payroll process using Visio software
- Set KPIs for the department and for payroll team (Payroll Accuracy Rate, Payroll Processing Time, Payroll Error Rate, Audit Findings, Employee and Management satisfaction)
- Work on investing the payroll team by coaching, training and supervise them directly
- Conduct weekly meeting with the management and team to solve any obstacles may face the team or improve the process of payroll
- Generate weekly, monthly, quarterly and annual reports and presentations for Management
- Oversee payroll audits and ensure compliance with internal controls and regulations to meet ISO standards
- Keep up to date on changes in payroll regulations and adjusting processes accordingly
- Meeting regularly with SAP HCM for Payroll to improve the system process for Bugs and Errors
- Provide the management with new ideas to imp
Senior Supervisor
Al Sayer Holding Group
08.2021 - 04.2024
- Senior Supervisor, Payroll ensures timely and error free payment of compensation to employees in compliance to the set policies and procedures
- The responsibilities include Organize work for Payroll Officers and follow up on the tasks assigned on a daily basis
- Compile payroll data, such as hours worked, leave of absence, sales commissions, overtime, salary changes, employment contracts and other employee change of status, deductions, etc
- From different sources, such as time attendance system, workflow requests, payroll change notices, etc
- Perform pay calculations, prorated additions and deductions, end of service payment, social security contributions, and reconcile payroll lists to ensure accurate payroll financial statements
- Check and process the payroll transactions related to change of status, additions, deductions, calculations parameters, benefits entitlement, new joiners etc posted by the Payroll Officers to ensure adherence to the applicable laws and regulations and to the group compensation and benefits policies and procedures
- Follow up with the departments to secure missing payroll information, such as leave of absence requests, commissions, overtime, etc
- Answer time attendance and payroll related queries
- Oversee the preparation of salary bank transfer letters and a variety of salary statements and reports
- Validate provisional and final payroll and forward to Manager for securing necessary approvals
- Review payroll systems and processes, identify areas for improvement and recommend necessary changes to Manager
- Participate in the automation of workflows, reengineering of processes and system upgrading
- Coordinate with IT and Finance to resolve payroll system and workflow related issues.
HR Payroll Specialist
Hadi Hospital
11.2018 - 08.2021
- Ensuring all payroll transactions are processed efficiently
- Collecting, calculating, and entering data in order to maintain and update Payroll information
- Compiling summaries of earnings, deductions, leave, disability, and Non-Payable wages and reporting
- Prepare all Non-Payroll Calculation related to Indemnity, Incentives, OT
- Determining payroll liabilities by calculating employee federal and state income, social security taxes, employer's social security, unemployment, and worker’s compensation payments
- Resolving payroll discrepancies
- Maintaining payroll operations by following policies and procedures
- Developing ad hoc financial and operational reporting as needed
- Ending financial reporting (budgeting of yearly and monthly expenses) Payroll & Non-Payroll
- Contribution Leave Plan with higher Management
- Update and maintains master personnel records for projects employees to ensure accurate integration of such records with the payroll systems
- Coordinating with the finance department for Human Resource budgeting process
- Analysis monthly job cost report and represent to Management
- Uploading Batch to electronic transfers Web-Site and prepare B2B
- Implementation of company policies & procedure
- Implementing changes in the organization and its system and functioning, based on the Kuwait Labor Law
- Balances the payroll accounts by resolving payroll discrepancies
- Analysis monthly job cost report and represent to Management.
Senior Human Resources Officer
ACICO Group
02.2018 - 10.2018
- Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates
- Develop methods for data file formatting, data analysis methodologies, and management reporting
- Responsible for the Payroll / Non-Payroll preparation (Incentives - OT - Trips calculation - Salaries – Loan deductions - employees leave salary settlement .....
- Etc.)
- Maintaining leave, sickness and allowances - Payroll reporting to meet Labor Law - Calculation and processing of termination payments -Processing increases and calculation of back pays- Calculating annual leave and EOS provisions/accruals -Reconciling payroll related GL accounts
- Update and maintains master personnel records for projects employees to ensure accurate integration of such records with the payroll systems
- Prepare the monthly reports of employee attendance tracker, medical, absence tracker, emergency leave and annual leave schedule
- Assisting with day to day operations of the HR functions and duties
- Oversee recruitment and hiring process and assure the process
- Advise employees on policies and procedures as reference
- Conducting Staff Satisfaction Survey and reconciling all data to come up with graphs and results
- Collecting all documents for the immigration formalities
- Prepares documents required for visa application
- Dealing with insurance agencies in order to review all insurance policies we have and renewal, adding employees, (workmen compensation, material damages, third parties’ liabilities
- Address and manage all employee relations issues in alignment with company policy and statutory laws in country
- Tracking all government relation (license, residencies (renewal - transferring), organization license, social society engineering ID)
- Accommodation responsibilities (arrange accommodation for newly hired employees, shifting, changing depending on the workplace)
- Undertaking regular salary reviews
- Attendance management (absent and tardiness) permissions entering in system
- Creation new punching systems for each hired employee
- Strong acknowledgment about Kuwait labor law and implement all law and calculations).
Human Resources Officer
AL-Ghanim Combined Group
01.2015 - 02.2018
- Promoting equality and diversity as part of the culture of the organization
- Responsible for all human resource activities to include employment, compensation, labor relations, benefits, and training and development
- Maintaining at all time the Personnel Files and records updated
- Collecting all documents for the immigration formalities
- Prepares documents required for visa application
- Monitoring on the computer all formality renewals a month ahead of expiry
- Bringing Logs from bio Matric Machine and creating new finger print (Attendance) for new employee
- Proposal Writing and facilitation of employer employee relations
- Preparing reports for managers elsewhere within the organization
- Informing job applicants of their acceptance or rejection for employment
- Conducting Internet research to locate resumes
- Liaising with a range of people involved in policy areas such as staff performance and health and safety
- Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management
- Advising on pay and other remuneration issues, including promotion and benefits
- Undertaking regular salary reviews
- Administering payroll and maintaining employee records
- Interpreting and advising on employment law and Kuwait labor law
- Developing HR planning strategies, which consider immediate and long-term staff requirements
- Negotiating with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions.
Administrative officer
IDBCO Group
01.2013 - 01.2015
- Trained interns on customer service and office procedures
- Organized office transition from paper invoice to QuickBooks
- Provided administrative support for the marketing department
- Supervising administrative staff and dividing responsibilities to ensure performance
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and divide responsibilities to ensure performance
- Create and update records and databases with personnel, financial and other data
- Assist colleagues whenever necessary
- Manage agendas/travel arrangements/appointments etc
- For the upper management.
Education
Bachelor of Business Administration - System Practice -
Arab Open University of Kuwait
06.2017
SPHRI Course - Senior Professional in Human Resources -
Arab Open University of Kuwait
Skills
- Advanced knowledge of MS Excel
- Time Management & Decision making
- Payroll Processor efficiency
- Analytical skills
- Microsoft Dynamics AX
- Al Shamel HRIS
- Mena Me / Mena Tech / Mena HR / Mena Pay
- All Microsoft Office
- ZETA HRMS
- E-synergy HR
- SAP - Success Factors
- Team motivation
- Staff Management
- Workload Management
Personal Information
- Date of Birth: 08/09/1991
- Nationality: Jordanian
Accomplishments
- Developed and implemented a payroll analytics dashboard, providing real-time insights into payroll costs, trends, and metrics, enabling management to make data-driven decisions and optimize payroll expenses.
- Reduced payroll costs by 15% through effective management of overtime and payroll deductions.
- Developed and implemented payroll policies and procedures and process map.
- Resolved payroll discrepancies and issues promptly and efficiently, resulting in a 25% reduction in payroll errors and improved employee satisfaction.
- Collaborated with HR and Finance teams to develop and implement a payroll audit process, resulting in a 30% reduction in payroll discrepancies and ensuring compliance with internal controls and regulations.
- Developed and implemented a comprehensive payroll training program for new employees, resulting in a 25% decrease in payroll-related inquiries and improved employee understanding of payroll processes.
Languages
English - Professional
Arabic - Native
Timeline
Assistant Manager
Al Sayer Holding Group
05.2024 - Current
Senior Supervisor
Al Sayer Holding Group
08.2021 - 04.2024
HR Payroll Specialist
Hadi Hospital
11.2018 - 08.2021
Senior Human Resources Officer
ACICO Group
02.2018 - 10.2018
Human Resources Officer
AL-Ghanim Combined Group
01.2015 - 02.2018
Administrative officer
IDBCO Group
01.2013 - 01.2015
Bachelor of Business Administration - System Practice -
Arab Open University of Kuwait
SPHRI Course - Senior Professional in Human Resources -
Arab Open University of Kuwait