Mohammed Sulieman
Executive Secretary & Document Controller
Hawally
Summary
- Provide high-level administrative support to the Executive Director to ensure a productive work.
-The ability to take initiative, give instructions, and be accountable for results serves assistants well.
- The ability to make time-sensitive decisions when executives are not around.
- Help the Executive directors to tackle challenges that don’t have the time to remedy.
- The ability to propose alternative solutions
Overview
20
20
years of professional experience
21
21
years of post-secondary education
4
4
Certifications
2
2
Languages
Work History
Executive Secretary and Document Controller
Al Salam Al Assima Hospital Company
06.2022 - Current
- Establishes and maintains computer records, including recruitment files and tests, general files and other information on sick leave, payroll, vacation pay, attendance cards, and hourly time records; maintains confidential employee information and records.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes.
- Types correspondence, memos, surveys, vouchers, position codes, and other materials; arranges format.
- Receive and screen phone calls and redirect them when appropriate.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Prepare monthly reports about progress of work of each project as (correspondences, Check lists, Site Instructions, Etc.)
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance with bookkeeping.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Work on prime care health care solutions program
- Data Base and documentation
- File documents in physical and digital records, Copy, scan, and store documents.
- Manage flow of documentation within organization.
- Maintain confidentiality around sensitive information and terms of agreement.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Handled scheduling for executive's calendar and prepared meeting agenda.
Executive Secretary & Document Controller
Dar Al-Rshoud Engineering Consulting
03.2019 - 04.2022
- Types correspondence, memos, surveys, vouchers, position codes, and other materials; arranges format .
- Establishes and maintains computer records, including recruitment files and tests, general files and other information on sick leave, payroll, vacation pay, attendance cards, and hourly time records; maintains confidential employee information and records.
- Performs office services such as filing of documents in easy way with index of each file about its content.
- Prepare all documents for Monthly and weekly minutes of meetings.
- Prepare monthly reports about progress of work of each project as (correspondences, Check lists, Site Instructions, Etc.)
- Distributes incoming and outgoing mail and transfers to appropriate staff members.
- Document Controller : making scan of all Outgoing and incoming correspondence, drawings and requests for materials…etc.
Executive Secretary
Al-Khonaini Gen. Trad. & Cont. Co
02.2015 - 02.2019
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Organized and updated schedules for executives
- Handled scheduling for executive's calendar and prepared meeting agenda and materials
- Updated spreadsheets and created presentations to support executives and boost team productivity
- Managed mail and both incoming and outgoing correspondence, mail and email
Executive Secretary
Kuwait Co. For Civil Works
03.2013 - 09.2014
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Organized and updated schedules for executives
- Handled scheduling for executive's calendar and prepared meeting agenda and materials
- Updated spreadsheets and created presentations to support executives and boost team productivity
- Developed and implemented office policies and procedures to facilitate smooth workflow
- Filed paperwork and organized computer-based information
- Created and managed office systems to efficiently deal with documentation
Executive Secretary
Dar Al-awadi & Altawaresh Eng. Con.
10.2010 - 06.2011
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Organized and updated schedules for executives
- Handled scheduling for executive's calendar and prepared meeting agenda and materials
- Promoted team productivity by keeping supplies organized and well-stocked
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes
- Created and managed office systems to efficiently deal with documentation
Executive Secretary
Dar Futooh Al-Asfoor Consultant Engineers
02.2007 - 08.2010
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Organized and updated schedules for executives
- Handled scheduling for executive's calendar and prepared meeting agenda and materials
- Updated spreadsheets and created presentations to support executives and boost team productivity
- Developed and implemented office policies and procedures to facilitate smooth workflow
- Filed paperwork and organized computer-based information
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders
- Promoted team productivity by keeping supplies organized and well-stocked
Executive Secretary
Kuwait Co. For Civil Works
04.2004 - 05.2006
- Prepare reports for managers elsewhere within organization.
- Types correspondence, memos, surveys, vouchers, position codes, and other materials; arranges format .
- Establishes and maintains computer records, including recruitment files and tests, general files and other information on sick leave, payroll, vacation pay, attendance cards, and hourly time records; maintains confidential employee information and records.
- Performs office services such as filing of documents in easy way with index of each file about its content.
- Prepare all documents for Monthly and weekly minutes of meetings.
- Prepare monthly reports about progress of work of each project as (correspondences, Check lists, Site Instructions, Etc.)
- Distributes incoming and outgoing mail and transfers to appropriate staff members.
Education
Bachelor of Arts - Department of English
Faculty of Arts
Egypt 05.2003 - Current
Skills
Organizational Skills
Persuasion & Problem-Solving
Adaptability & Multitasking
Decision-Making & Attention to Detail
Documentation and Analysis
Documentation and control
Certification
HSE AWARENESS SESSIONS
Timeline
Microsoft Access 2013
10-2023
Data, Databases, and Mining
10-2023
IMS awareness and internal audit training.
12-2022
Executive Secretary and Document Controller
Al Salam Al Assima Hospital Company
06.2022 - Current
Executive Secretary & Document Controller
Dar Al-Rshoud Engineering Consulting
03.2019 - 04.2022
HSE AWARENESS SESSIONS
07-2017
Executive Secretary
Al-Khonaini Gen. Trad. & Cont. Co
02.2015 - 02.2019
Executive Secretary
Kuwait Co. For Civil Works
03.2013 - 09.2014
Executive Secretary
Dar Al-awadi & Altawaresh Eng. Con.
10.2010 - 06.2011
Executive Secretary
Dar Futooh Al-Asfoor Consultant Engineers
02.2007 - 08.2010
Executive Secretary
Kuwait Co. For Civil Works
04.2004 - 05.2006
Bachelor of Arts - Department of English
Faculty of Arts
05.2003 - Current