Nesma Mohamed

Managed executives' schedules, coordinated meetings, and ensured timely
communication.
Prepared and maintained records of contracts, project documentation, and
correspondence.
Preparing contracts.
Maintain a proper archive system for recording and tracking of all documents for
the team.
Responding to calls and customer inquiries.
Organized travel arrangements, site visits, and events for executives and
stakeholders.
Preparing correspondence for various departments and ministries.
Acted as a liaison between departments and external contacts to streamline
communication.
Acting as a liaison between contractors and management.

• Provide full secretarial and administrative support to the upper management.
  
• Schedule and notify all concerned of meetings, appointments and venues,
  
• attending meetings, taking minutes and keeping notes.
  
• Prepare a monthly board of directors meeting.
  Maintain a proper archive system for recording and tracking of all documents for
  the team.
  
• Create and maintain useful databases for the contracts.
  
• Undertake any admin projects/duties as required.
  Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa
  arrangements, claims etc.
  
• Preparing contracts.

• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Confirmed appointments, communicated with clients, and updated client records.
• Answered phone promptly and directed incoming calls to correct offices.
• Kept reception area clean and neat to give visitors positive first impression.

• Greeting patients and visitors.
  
• Scheduling appointments.
  
• Answering phone calls and responding to inquiries.
  
• Managing patient records and files.
  
• Processing patient registrations and insurance information.
  
• Collecting payments and handling billing inquiries.
  
• Coordinating with medical staff and ensuring smooth clinic operations.
  
• Maintaining cleanliness and organization of the reception area.