Rhea Arabejo Coloma
Kuwait City,KU
Summary
Reliable Executive Secretary with sixteen years of experience, demonstrating exceptional administrative and clerical expertise, aiming to elevate executive support at Crossroads.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Executive Secretary the Office of General Manager and CEO / Business Development Executive
AL-SAHOO GEN. TRAD. CONT. GROUP CO
Shuwaikh
05.2009 - Current
- Coordinate office management activities to aid executives.
- Research and compile confidential documents.
- Take and record the minutes of the meeting.
- Screen incoming correspondence, and ensure delivery to the intended recipient.
- Create and maintain a liaison between executives.
- Compose letters and other correspondence.
- Produce reports and charts.
- Prepare meeting agendas, and collect related material.
- Review and proofread documents for executive signatures.
- Making arrangements for travel (booking hotels, tickets, and obtaining a visa from the embassy).
- Work with management to develop and implement a business development strategy for a defined territory.
- Coordinate with management and clients to identify business development opportunities with existing and new clients.
- Work with the team to achieve short- and long-term revenue and profit growth.
- Update and maintain customer information databases regularly.
- Participate in meetings to report business prospects and status updates to management and clients.
- Trading Correspondents.
- Negotiating directly with the supplier.
- Handling, costing, and selling prices.
- Handling Bank Transactions (LC, Telex Transfer, Online Payments).
- Handling Shipments: Negotiates with Shipping Agents, Freight Rates, and Booked Shipments.
- Handling warehouses.
- Assisting the company's project engineers.
- Handling Advertisements (TV ads, newspapers, magazines)
- Designing Advertisements.
- Greeted and directed visitors, answered phone calls, and provided general administrative support.
- Ensured that all records were maintained following company policies and procedures.
- Created and maintained computer- and paper-based filing and organization systems for records, reports, and documents.
- Delivered optimal administrative, customer service, and case management support.
- Executed special objectives and projects, responding to executive team and board member requests.
- Negotiated favorable terms and pricing agreements with vendors and providers for service at special events and meetings.
- Prepared, formatted, and bound reports for professional presentations.
- Coordinated executive and senior management vacations, day-to-day meetings, and travel schedules.
- Monitored emails received by executive personnel; responded promptly when appropriate.
- Responsible for maintaining confidential files of executive operations.
- Participated in frequent communication with other administrative team members, human resources, and the finance department on special projects and events.
- Initiated regular staff meetings to advance open communications, facilitate teamwork, and improve morale.
- Assisted in preparing presentations, reports, memos, letters, and other documents as needed.
- Prepared invoices and drafted memos for executives.
- Reconciled financial statements submitted by subordinates; prepared monthly reports on discrepancies found.
- Attended corporate functions to assist executives with networking opportunities.
- Achieved cost savings by developing functional solutions to problems.
- Provided excellent service and attention to customers when face-to-face or through phone conversations.
- Updated and maintained databases with current information.
- Provided technical support when troubleshooting software issues related to graphic design programs.
- Utilized graphic design tools such as Adobe Photoshop and Illustrator for visuals.
- Managed website updates including content writing and graphic design elements.
- Managed website content updates including text copywriting and graphic design elements.
- Provided support to other departments regarding graphic design needs.
Legal Secretary (Part Time)
Al Gufaidi Law Office
Farwaniya
08.2012 - 10.2019
- Transcribe and proofread legal documents.
- File, organize, scan, copy, and fax legal documents.
- Schedule court depositions, hearings, and other meetings.
- Make travel arrangements for attorneys.
- Process third-party and vendor invoices.
- File documents with the court ahead of deadlines.
Education
Bachelor of Science - Civil Engineer
San Carlos University
Cebu City, Philippines10-2005
High School Diploma -
Infant King Academy
01.2002
Skills
- Administrative skills
- Office management
- Travel coordination
- Confidentiality management
- Customer relationship management
- Business development
- Report preparation
- Meeting scheduling
- Interpersonal skills
- Time management
- Organizational skills
- Ability to work independently
- Communication skills
- Computer applications
- Typing speed
- Knowledge of departmental standards
- Decision-making
- Multitasking
- MS Office
- Software programming
- Planning
- Event planning
- Document preparation
- Database maintenance
- Advanced multitasking
- Exceptional organization
- Guest Relations
- Strong decision-making
- Spreadsheet creation
- Scheduling
- Business correspondence management
- Research
- File management
- Business correspondence writing
- Document proofreading
- Staff supervision
- Supply ordering
- Materials organization
- Social media
- Team building
- Call routing
- Mail handling
- Project planning
- Goal setting
- Multitasking Abilities
- Problem-solving
- Travel arrangements
- Bookkeeping support
- Package delivery
- Language fluency
- Answer multi-line phone systems
- Expenditures oversight
- Staff training
- Multitasking capacity
Accomplishments
Engineered and designed padel rackets for a personal business, the first Kuwait padel brand
Open a home service woman's beauty salon.
Certification
- Knowledge in the application and installation of Aquatherm PP pipe system
Languages
English
First Language
Arabic
Intermediate (B1)
B1
Websites
Timeline
Legal Secretary (Part Time)
Al Gufaidi Law Office
08.2012 - 10.2019
Executive Secretary the Office of General Manager and CEO / Business Development Executive
AL-SAHOO GEN. TRAD. CONT. GROUP CO
05.2009 - Current
Bachelor of Science - Civil Engineer
San Carlos University
High School Diploma -
Infant King Academy
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