Ria Wilda Zambales
Summary
Accomplished executive administrative support professional with extensive experience in advanced calendar management and complex global scheduling. Proven expertise in end-to-end event planning, international and domestic travel arrangements, and expense report reconciliation. Skilled in vendor invoice processing, claims management, and professional correspondence management, with a strong focus on data entry and comprehensive report generation. Demonstrates exceptional attention to detail and effective performance under pressure, aiming to enhance operational efficiency within a dynamic organization.
Overview
18
18
years of professional experience
1
1
Certification
Work history
Executive Assistant
KIMMCO-ISOVER/Saint-Gobain
Mina Abdullah, Kuwait
06.2022 - 05.2026
- Provided administrative assistance to managing director through effective calendar coordination and travel logistics.
- Supported executive team with expense report management and correspondence handling.
- Organised meeting and event logistics to facilitate smooth operations.
- Handled confidential documents securely maintaining privacy and trustworthiness within firm.
- Facilitated efficient office operations by managing correspondence, filing systems and organizational procedures.
- Liaised with other departments to maintain smooth flow of information across organisation.
- Scheduled meetings, conferences and appointments.
- Screened incoming phone calls and relayed detailed messages.
Executive Secretary
KUWAIT WELL DRILLING COMPANY
Sharq, Kuwait
01.2019 - 06.2022
- Achieved seamless administrative operations by delivering effective support to managing director.
- Enhanced management effectiveness through meticulous calendar updates and project assistance.
- Streamlined travel and visa processes for managing director, ensuring claims were processed efficiently.
- Handled confidential documents with utmost discretion and security.
- Sorted and distributed incoming mail promptly, keeping up-to-date records.
- Assisted in meeting preparation for optimal results.
Business Development Coordinator
Digital Security System Company
Sharq, Kuwait
05.2017 - 12.2018
- Achieved efficient administrative support for manager in technical services.
- Optimized diary, travel, hotel bookings, and visa arrangements for manager, enhancing productivity.
- Delivered prompt and effective claims processing, improving turnaround times.
- Secured timely preparation and submission of quotations, meeting client expectations.
- Facilitated collaboration with sub-departments, ensuring project milestones were met.
- Provided regular updates on work-in-progress reports, ensuring transparency in job status.
- Monitored daily workforce records, reporting insights on resource and workload performance to relevant departments.
Store Manager
ALDO GROUP INTERNATIONAL
, Kuwait
06.2008 - 04.2017
- Coordinate sales and store operations activities.
- Assist in planning sales and inventory events.
- Train and develop associates and supervisors.
- Generate sales reports and product feedback for market insights.
- Allocate and maintain floor space for optimal revenue.
- Display new products prominently and ensure branding compliance.
- Ensure product branding and item information consistency.
- Maintain detailed records of department stock and merchandise.
- Monitored inventory levels consistently to avoid stock shortages or overages.
- Handled cash transactions accurately, minimizing financial discrepancies at till.
Education
BSBA - Major-General Business Management
Cebu Institute of Technology-University
PhilippinesGraduate - Hotel and Restaurant Management
ACES TAGUM COLLEGE
PhilippinesSkills
- Administrative skills expertise
- Calendar management and scheduling
- Travel planning optimization
- Expense reporting management & Budget oversight capabilities
- Regional office support services
- Microsoft Office Suite proficiency level
- Lotus Notes application knowledge & Boss system operational expertise
- Multitasking effectiveness & Problem-solving abilities
- Confidentiality standards maintenance
- Workplace adaptability skills
Certification
- AI Chatbots: Understanding Their Use, Risks, and Limitations in the Workplace – 2025-06
- Artificial Intelligence Foundations – 2025-06
- Generative AI: Intelligent and Dangerous? – 2025-06
- SGU - ACT - Anti-Corruption Training – 2024-09
- Overview of the WELCOME Onboarding Program (Multiple languages) – 2022-08
Languages
English
Fluent
Arabic
Intermediate
Tagalog
Native
Timeline
Executive Assistant
KIMMCO-ISOVER/Saint-Gobain
06.2022 - 05.2026
Executive Secretary
KUWAIT WELL DRILLING COMPANY
01.2019 - 06.2022
Business Development Coordinator
Digital Security System Company
05.2017 - 12.2018
Store Manager
ALDO GROUP INTERNATIONAL
06.2008 - 04.2017
BSBA - Major-General Business Management
Cebu Institute of Technology-University
Graduate - Hotel and Restaurant Management
ACES TAGUM COLLEGE