RINU JOY
VICTORIA
Summary
Structured Contracts Administrator with 12 plus years of financial and contract management expertise. Well experienced in quantity survey engineering and technical office management. Proficient in contract claim management and variations. Highly skilled in team development and contract processing. Expert in financial management and procurement processes, contractual compliance and vendor performance. Possess ability to foster professional growth in teams, coupled with a keen eye for risk evaluation. Eager to contribute to team success and further develop professional skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Contracts Administrator
Alghanim International
Kuwait City, Kuwait
11.2023 - Current
- Demonstrated proficiency in contracts management and quantity survey engineering.
- Developed variation calculations and submissions for the project.
- Administered approximately 60 plus subcontractors with contract values ranging up to 400 million USD.
- Part of a large project with area of 70,000 square meters.
- Facilitated regular meetings with stakeholders to review project progress and address any contractual concerns.
- Monitored contract budgets and expenditures, ensuring financial accountability throughout the project lifecycle.
- Streamlined contract processes by implementing efficient documentation and tracking systems.
- Participated in audits related to contractual compliance, identifying areas for improvement and implementing corrective actions as needed.
- Determined final quality and acceptance of contractor work and operations.
- Developed and maintained a centralized contracts database for easy access and increased efficiency.
- Assisted in the preparation of proposals and bids, contributing to successful awarding of new contracts.
- Trained junior staff members on best practices in contract administration, promoting a knowledgeable workforce.
- Managed a portfolio of contracts, ensuring compliance and timely renewals.
- Evaluated vendor performance against contractual obligations, recommending improvements as necessary.
- Enhanced vendor relationships through clear communication and effective issue resolution.
- Built and managed processes for tracking and monitoring department performance.
- Created reports, presentations and other materials for executive staff.
- Created organized filing system to manage department documents.
- Negotiated and reviewed contracts to protect customer interests.
- Facilitated communication between involved parties to enable timely contract sign-off.
- Stored and filed contract documents in orderly, organized systems.
Contracts Administrator & Technical Engineer
Structural Engineering Company
01.2020 - 10.2023
- Responsible for all technical office activities including contracts administration, estimations and procurements for the project.
- Essayed a significant role in the team as part of a large project comprising of a water-front resort and mall with 300 plus commercial spaces including 3700 car parking spaces.
- The Mall footprint is around 75, 000 m2 and having a total built-up area exceeding 196,400 m2.
- Prepared and submitted material compliance and approval documents in accordance with the project specifications.
- Prepared variation calculations and payments for the project.
- Prepared and managed subcontractor agreements and payments.
- Prepared and submitted interim and main payments for the project.
- Facilitated regular meetings with stakeholders to review project progress and address any contractual concerns.
- Monitored contract budgets and expenditures, ensuring financial accountability throughout the project lifecycle.
- Coordinated with legal counsel to resolve disputes or clarify contractual language, minimizing liabilities.
- Streamlined contract processes by implementing efficient documentation and tracking systems.
Contracts Administrator & Technical Engineer
Mega Yapi Construction and Trading Company
03.2018 - 01.2020
- Responsible for all the contracts and technical office engineering tasks for the office.
- Played a key role managing a team of 5 office and worksite employees.
- Coordinated all daily activity reports and structural erection details for mega structural members.
- Prepared and managed all documentations for the subcontractors.
- Facilitated regular meetings with stakeholders to review project progress and address any contractual concerns.
- Monitored contract budgets and expenditures, ensuring financial accountability throughout the project lifecycle.
- Participated in audits related to contractual compliance, identifying areas for improvement and implementing corrective actions as needed.
- Developed and maintained a centralized contracts database for easy access and increased efficiency.
- Determined final quality and acceptance of contractor work and operations.
- Trained junior staff members on best practices in contract administration, promoting a knowledgeable workforce.
- Assisted in the preparation of proposals and bids, contributing to successful awarding of new contracts.
- Managed a portfolio of contracts, ensuring compliance and timely renewals.
- Evaluated vendor performance against contractual obligations, recommending improvements as necessary.
- Initiated contracts and addressed necessary negotiations and adjustments.
- Negotiated and reviewed contracts to protect customer interests.
Quantity Surveyor Engineer
Cengiz Construction Company
10.2017 - 02.2018
- Developed comprehensive cost plans that accurately reflected design changes and their impact on overall budgets.
- Carried out quantity works for the complete finishes and interior designs of the project.
- Analyzed completed works and prepare sub-contractor payments.
- Involved in assisting senior architects in design of various architectural features.
- Assist site managers in design related works during execution at site.
- Advise technical team on detailed structural design drawings modifications.
- Ensured accurate budget forecasting through meticulous analysis of project specifications and requirements.
- Mentored 2 junior quantity surveyors by providing guidance on best practices, fostering professional growth within the team.
- Conducted thorough risk assessments to identify potential issues early, minimizing project delays and overruns.
- Continually monitored supplier performance to ensure timely delivery of materials while maintaining quality standards set forth in contracts.
Quantity Surveyor Engineer
Ahmadiah Trading and Contracting Company
08.2014 - 09.2017
- Developed comprehensive cost plans that accurately reflected design changes and their impact on overall budgets.
- Ensured accurate budget forecasting through meticulous analysis of project specifications and requirements.
- Conducted thorough risk assessments to identify potential issues early, minimizing project delays and overruns.
- Implemented an efficient change management process to address scope modifications without sacrificing project timelines or budget parameters.
- Evaluated subcontractor bids based on price, qualifications, experience, and other relevant factors to select the most suitable partners for each project.
- Prepared quantity take-off for entire project for estimation of materials.
- Verified compliance of materials with project specifications.
- Managed more than 20 subcontractors and evaluated the work progress at site.
- Prepared and managed variation orders for the project.
- Managed and guided drafting team in developing shop drawings.
- Attended project meetings to provide updates and insights on project costs.
Assistant Professor
Caarmel Engineering College
07.2011 - 01.2013
- Built strong rapport with students through class discussions and academic advisement.
- Evaluated student performance through comprehensive assessments, identifying areas of improvement and providing targeted feedback for growth.
- Maintained an up-to-date knowledge of subject matter by attending conferences, workshops, and webinars relevant to the field of study.
- Contributed to departmental goals by serving on various committees focused on curriculum development, assessment strategies, and accreditation requirements.
Trainee Structural Designer
Indian Space Research Organization
12.2010 - 05.2011
- Learned new materials, processes, and programs quickly.
- Participated in on-the-job training, working closely with supervisors and coworkers and asking appropriate questions.
- Attended training courses to build understanding of processes, techniques, and industry.
- Supported departmental tasks to increase understanding of industry processes.
Education
Master of Technology - Structural Engineering
Karunya University
Tamilnadu, India05.2011
Bachelor of Technology - Civil Engineering
Mahatma Gandhi University
Kerala, India05.2009
Skills
- Risk evaluation
- Procurement processes
- Financial management expertise
- Contract drafting
- Document Preparation
- Project Management
- Cost Control
- Terms negotiation
- Document Control
- Pricing Analysis
- Contract modification
- Relationships and rapport
Certification
Engineers Australia approved Professional Engineer.
Languages
Malayalam
Native language
English
Proficient
C2
Timeline
Contracts Administrator
Alghanim International
11.2023 - Current
Contracts Administrator & Technical Engineer
Structural Engineering Company
01.2020 - 10.2023
Contracts Administrator & Technical Engineer
Mega Yapi Construction and Trading Company
03.2018 - 01.2020
Quantity Surveyor Engineer
Cengiz Construction Company
10.2017 - 02.2018
Quantity Surveyor Engineer
Ahmadiah Trading and Contracting Company
08.2014 - 09.2017
Assistant Professor
Caarmel Engineering College
07.2011 - 01.2013
Trainee Structural Designer
Indian Space Research Organization
12.2010 - 05.2011
Master of Technology - Structural Engineering
Karunya University
Bachelor of Technology - Civil Engineering
Mahatma Gandhi University
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