SUNIL ARUMUGHAN

HR RESPONSIBILITIES

Recruitment Support

§ Assisting with job postings, reviewing resumes, and scheduling interviews.

§ Coordinating onboarding processes for new hires, including preparing

§ documentation and orientation schedules.

§ Maintaining job descriptions and records of recruitment activities.

New Employee Induction Program

§ Welcome and Introduction: Introduction to the company, its mission, and team members.

§ Policies and Procedures: Overview of company policies, health and safety guidelines, and IT rules.

§ Role Overview: Explanation of job responsibilities, reporting structure, and tools.

§ Company Culture: Introduction to workplace culture, values, and employee engagement.

§ Benefits and Compensation: Information on salary, benefits, leave policies, and payroll.

§ Training and Development: Overview of initial training and development opportunities.

§ Administrative Tasks: Completion of necessary paperwork and IT setup.

§ Q&A: Time for questions and feedback

Pre-Onboarding

§ Welcome Email : Send details about the first day, dress code, and documents.

§ Prepare Workspace : Set up equipment, software, and access to tools.

§ Onboarding Docs : Send company policies, benefits info, and job description.

Employee Records Management

§ Ensuring that all employee records are up-to-date, accurate, and compliant with legal regulations. Maintaining confidentiality of employee information. Managing personnel files and documents related to hiring, promotions, transfers, and terminations.

Payroll and Benefits Administration

§ Assisting with the payroll process, including gathering data for accurate payroll processing by using biometric fingerprint attendance from various project sites.

§ Preparing staff benefits and End of Service Benefits (ESOB) for exiting employees.

§ Coordinating and maintaining records of employee leave, time off, and attendance.

Staff Appraisal

1.Preparation

• Schedule Appraisal : Set a timeline and gather performance data (KPIs, feedback, self-assessment).
• Review Job Description : Align appraisal with job expectations and previous goals.

2. Conducting the Appraisal

• Positive Start : Highlight strengths and achievements.
• Areas for Improvement : Provide constructive feedback with specific examples.
• Set New Goals : Set SMART goals for the next period.
• Employee Input : Ask the employee for feedback on their performance and career goals.

3. Rating System

• Evaluate Performance : Use a rating scale (1-5) for areas like job skills, communication, and problem-solving.

4. Post-Appraisal Actions

• Document Discussion : Write a summary of the appraisal, including feedback and goals.
• Follow-up Plan : Schedule check-ins to monitor progress.
• Development Plan : Suggest training or resources for improvement.

Employee Relations Support

§ Assisting in managing employee relations issues by maintaining open communication.

§ Responding to employee inquiries regarding HR policies, procedures, and programs.

§ Supporting conflict resolution efforts within the organization.

Training and Development

§ Coordinating training sessions for employees and ensuring proper documentation.

§ Helping to track employee training and development progress.

Health and Safety Administration

§ Coordinating health and safety programs and ensuring compliance with workplace safety regulations.

§ Assisting with accident and incident reporting and tracking.

Employee Engagement and Communication

§ Helping with employee engagement activities, surveys, and feedback collection.

§ Communicating HR updates to employees and management.

General Administrative Support

§ Handling administrative duties such as scheduling meetings, preparing reports, and organizing HR documents.

§ Acting as a point of contact for general HR inquiries from employees.

Preparing Monthly Mess Claims:

• Calculating and submitting claims for the meals provided to employees or workers during the month, ensuring accurate payment for catering services.

Preparing Debit Notes for Subcontracts:

• Creating debit notes to charge subcontractors for any expenses incurred during the month, ensuring proper billing and reimbursement.

ADMINISTRATIVE RESPONSIBILITIES

Visa and Immigration

• Preparing Visa Documents :
• Visit visa
• Work visa
• Local transfer visa
• Monthly Residence Renewal : Prepare and submit documents for residence renewals.
• Passport & ID Control : Monitor passport validity, driving licenses, and residence IDs for all employees.

Travel Arrangements

• Booking Air Tickets :
• For newly arriving employees.
• For exiting employees (departure tickets).
• Processing Payment for Air Tickets : Handle invoices and payment processing related to travel.

Employee Management

• Monthly Operating Manpower Sheet (MOR) : Prepare the Monthly Operating Report to track manpower.

Stationery and Office Supplies

• Monthly Stationery Control : Manage and track stationery usage for various project sites.

Accommodation and Materials

• Staff Accommodation Control :
• Ensure staff accommodation is properly maintained and meets company standards.
• Work with the procurement team to arrange necessary materials and supplies for accommodation (e.g., furniture, bedding, kitchenware, etc.).
• Coordinate with facility management to handle any issues related to accommodation (cleaning, maintenance, etc.).
• Monitor the quality and condition of materials and request replacements as needed.

Establish a Petty Cash Fund :

• Set an initial amount of petty cash based on the organization's needs.

Application of New Loans

• Verify ID Documents : Ensure original IDs are checked and verified.
• Provide Two-Wheeler Loans : Approve and issue loans for two-wheeler purchases.

Loan Repayment Control

• Monitor Repayments : Keep track of loan repayments.
• Repayment Alerts : Send message reminders or alarms to employees about upcoming repayments.

Achieving Monthly Targets

• Meet Company Targets : Ensure monthly loan issuance targets are met as per company goals.

Patient and Sample Management Covid-19 Result Management Stock and Inventory Management Invoicing and Reporting

• SRF Creation for Patients : Generate and manage patient SRFs (Sample Referral Forms).
• Result Entry of Samples : Enter the test results for patient samples.
• Daily Sample Vouchers : Keep daily records of sample vouchers.
• Create Covid-19 Results : Enter Covid-19 test results in an Excel format.
• Maintain Stock Register : Track instruments and chemicals in the stock register.
• Maintain Inward and Outward Stock Reports : Record incoming and outgoing stock.
• Stock Rotation : Rotate stock to ensure proper usage and disposal of surplus.
• Update Daily Stock Counts : Keep an updated record of available stocks.
• Maintain Invoice Files : Keep all invoices organized and filed.
• Create Weekly Stock Reports : Generate and maintain weekly stock reports in Excel format.

Product Presentation & Sales Sales Performance & Targets Market Research & Opportunity Generation Customer Relationship Management

• Demonstrating and Presenting Products : Showcase products to potential clients.
• Establishing New Business : Identify and pursue opportunities for new business.
• Reviewing Sales Performance : Monitor and evaluate individual and team sales results.
• Working Towards Targets : Focus on achieving monthly and annual sales goals.
• Conducting Market Research : Analyze market trends to identify new selling possibilities and understand customer needs.
• Seeking New Sales Opportunities : Use cold calling, networking, and social media to find new prospects.
• Maintaining Customer Relationships : Build and nurture long-term relationships with clients.
• Keeping Enquiry Register : Track customer inquiries and follow up for potential sales.