Vincent Avil Nazareth

· To develop and implement processes related to document control and management

· To providing administrative support to the Sales team

· To organize, update and improve the overall workflow of information and documentation within the company

· Responsible to track the status of the delivered company invoices

· Verifying documents structure and the accuracy of the data, so as to ensure clear and correct communications with the Customers

· Research and track collateral files/documents

· Assigns work to staff and ensures appropriate training is provided

· Provide data to support the Operations weekly status report

· Participate in the quarterly, semi-annual and annual bookings and shipment planning cycle

· Organize a weekly production status meeting designed to ensure that on-time delivery and profit plan initiatives are met

· On a quarterly basis, review the Work-in-Process Value Report summary for accuracy

· Assisted in continuous improvement activities while developing and maintaining resulting documents.

· Maintained document control system including work instructions, procedures and associated databases.

· Identified areas of weakness and recommended or implemented process improvements.

· Worked with internal staff to process documents and sent for closing.

· Provided assistance with document processes, both inbound and outbound, including document sorting, logging and work order creation.

· Lead and guide the return and warehouse team with daily delivery and return transactions

· Assist to Logistics department in shipment clearance

· Make the necessary arrangements to collect the delivered invoices from the customers

· Arrange to collect the cash from the customers

· Prepare the up-to-date pending invoices report and update to the management

· Mark the cleared invoices and close Monthly transactions

· Payment follow-up with the customers

· Prepare the weekly invoices batch to the Bank

· Manage Stock In and Out Transactions

· Shipment follows ups with the suppliers.

· Co-ordinate with the shipping lines regarding shipment status.

· Negotiate with the liners for rates related to FOB shipments.

· Track the shipping documents and check the accuracy of the same.

· To deal with daily transactions of petty cash.

· Preparation of custom duty charges, cheques and other clearing charges.

· Co-ordinate with the PRO's related to clearance of the shipment.

· Preparation of monthly & yearly import reports.

· Check for short shipped goods and follow up for the same with the supplier

· Insure the shipment and claim / co-ordinate for the same (if any short received goods) with the Insurance Company.

· Undertake the clearance Process from the Port to till Al-Zahem Warehouse.

· Organized warehouse space and planned layouts to allow for maximum storage capabilities